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About the Role

ProGuard Security Services, Inc. is seeking an experienced, hands-on Senior Accounting & Payroll Manager to oversee daily accounting operations, financial reporting, and weekly payroll processing for approximately 900 employees. The ideal candidate will have strong technical accounting skills, extensive California payroll experience, and the ability to independently manage financial reporting and payroll functions in a fast-paced, labor-intensive environment.

Responsibilities

Manage day-to-day accounting operations and maintain the general ledger.
Independently manage monthly, quarterly, and year-end closing processes.
Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.
Prepare and review journal entries, accruals, and account reconciliations.
Perform bank, credit card, and balance sheet reconciliations.
Oversee accounts payable and accounts receivable activities.
Monitor financial transactions and ensure accurate recording and reporting.
Assist with budgeting, forecasting, and cash flow analysis.
Support financial audits, insurance audits, and tax compliance.
Prepare financial schedules and management reports for CFO review.
Identify opportunities to improve accounting processes and internal controls.
Independently manage and process weekly payroll for approximately 800 employees.
Review timekeeping records, payroll adjustments, deductions, and employee compensation.
Ensure compliance with federal, California, and applicable local wage and hour regulations.
Administer union and non-union payroll requirements in accordance with collective bargaining agreements.
Manage vacation, PTO, and sick leave accruals, including applicable union vacation cash-out provisions.
Reconcile payroll registers, payroll liabilities, payroll taxes, and general ledger postings.
Coordinate employee benefits deductions, garnishments, and payroll adjustments.
Support payroll tax reporting, W-2 preparation, and year-end reconciliation.
Resolve payroll discrepancies and coordinate with HR and Operations.
Maintain accurate payroll documentation and internal controls.
Ensure compliance with applicable accounting standards and payroll regulations.
Maintain accurate documentation for financial, payroll, and regulatory audits.
Support workers' compensation reporting and annual insurance audits.
Assist with ACA reporting and California pay data reporting.
Participate in accounting and payroll system implementations and process improvements.
Develop and maintain accounting and payroll procedures.
Coordinate with external accountants, auditors, and service providers.

Requirements

Minimum 5–7 years of progressive accounting experience.
Strong experience managing payroll for a large, multi-location workforce.
Demonstrated experience independently preparing financial statements and managing month-end closing.
Thorough understanding of general ledger accounting, accruals, and financial reconciliations.
Strong knowledge of California payroll regulations and wage and hour requirements.
Advanced Microsoft Excel skills.
Excellent organizational, analytical, and problem-solving abilities.
Ability to work independently, manage competing priorities, and meet strict deadlines.
Strong attention to detail and commitment to confidentiality.
Bachelor's degree in Accounting, Finance, or related field.
Experience with union payroll and collective bargaining agreements.
Experience in staffing, or other labor-intensive industries.
Experience with QuickBooks, ADP, Belfry, or comparable accounting and payroll platforms.
Experience with accounting and payroll system conversions.
Familiarity with California workers' compensation audits, ACA reporting, and payroll compliance.

Skills

Accounting
Financial Reporting
Payroll Processing
General Ledger Management
Month-End Closing
Financial Statement Preparation
Journal Entries
Accruals
Account Reconciliations
Bank Reconciliations
Credit Card Reconciliations
Balance Sheet Reconciliations
Accounts Payable
Accounts Receivable
Budgeting
Forecasting
Cash Flow Analysis
Financial Audits
Insurance Audits
Tax Compliance
Payroll Management
Timekeeping Records
Wage and Hour Regulations
Union Payroll
Collective Bargaining Agreements
Leave Accruals (PTO, Sick Leave)
Payroll Register Reconciliation
Payroll Liabilities
Payroll Taxes
Employee Benefits Deductions
Garnishments
Payroll Tax Reporting
W-2 Preparation
Year-End Reconciliation
Compliance
Workers' Compensation Reporting
ACA Reporting
Pay Data Reporting
System Implementations
Process Improvements
Procedure Development
Microsoft Excel
Organizational Skills
Analytical Skills
Problem-Solving
Attention to Detail
Confidentiality

Location

San Francisco, CA

Work Type

Full-Time
Onsite

Experience Level

Senior
5-7 years

Education Level

Bachelor's degree in Accounting, Finance, or related field

Salary/Compensations

$100,000–$130,000 annually

About the Company

ProGuard Security Services, Inc. provides professional security officer services throughout the San Francisco Bay Area.
We are committed to operational excellence, financial integrity, and delivering high-quality service to our clients.
We are seeking a dependable, experienced accounting professional who can take ownership of daily accounting and payroll responsibilities while supporting the company's continued growth.
At ProGuard Security Services, we’re more than a security company — we’re a team committed to professionalism, accountability, and growth.
As a premier provider of security solutions across California, we deliver high-quality service through strong leadership, advanced technology, and exceptional people.
Our success is built on four key pillars — People, Training, Processes, and Technology (PTPT).
We invest in our officers through comprehensive training, clear communication, and ongoing support to ensure every team member is confident, capable, and prepared to succeed.
We value our connection to the local communities we serve and offer meaningful career opportunities with real potential for advancement.
Whether you’re an experienced professional or starting your security career, ProGuard provides the structure, resources, and teamwork to help you thrive.
ProGuard Security Services – Excellence in People, Training, Processes, and Technology.