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About the Role
Seeking a Legal Assistant to support the Health Law practice group in the London, Ontario office. This role is integral to client intake, file management, litigation support, administrative coordination, and daily organization of busy practices. The Legal Assistant will collaborate with lawyers and law clerks, support evolving team needs, and utilize sound judgment to advance matters.
Responsibilities
- Serve as a key point of contact for clients, providing responsive, professional, and courteous support to ensure a consistent, high-quality client experience.
- Coordinate client intake, telephone calls, appointments, and communications with clients, experts, service providers, and the courts.
- Request conflict checks, and open, maintain, and close files.
- File correspondence, perform ongoing file maintenance, and scan documents into the document management system.
- Draft, format, proofread, transcribe dictation, and send correspondence, memoranda, and other documents using dictation, precedents, and lawyer instructions.
- Schedule teleconferences, mediations, case conferences, settlement conferences, discoveries, and other meetings.
- Monitor active files and ensure compliance with applicable deadlines, court requirements, clients’ requirements, and practice-specific processes.
- Maintain calendars and an effective bring forward (BF) system.
- Assist with the preparation and organization of briefs, summaries, and other litigation materials, independently and in collaboration with clerks.
- Compile, serve, and file motion records and other court documents.
- Enter dockets, support monthly client account preparation, request cheques, process invoices, and submit expense reports.
- Provide proactive file support by identifying action items, tracking next steps, and escalating matters requiring lawyer review.
- Conduct file-related research to support files and ongoing matters as needed.
- Perform other duties related to the administration of litigation practices.
Requirements
- 3-5 years of related Legal Assistant experience, including litigation experience.
- Strong working knowledge of the Rules of Civil Procedure.
- A post-secondary diploma or certificate in legal office administration, business administration, or a related field is preferred.
- A Legal Assistant or Law Clerk diploma is considered an asset.
- A combination of relevant education, training, co-op, internship or administrative experience may also be considered.
- Excellent organization, attention to detail, and the ability to manage competing priorities with limited supervision.
- Clear, professional communication skills and a collaborative, service-oriented approach.
- Comfort working with technology in a hybrid environment.
- Experience with Primafact, Case Center, ACL, and a document management system is an asset.
Skills
- Client intake
- File management
- Litigation support
- Administrative coordination
- Organization
- Attention to detail
- Communication
- Client service
- Technology proficiency
- Primafact
- Case Center
- ACL
- Document management system
Location
- London, Ontario
Work Type
- Hybrid
- Full-time
Experience Level
- 3-5 years
Education Level
- Post-secondary diploma or certificate in legal office administration, business administration, or a related field
- Legal Assistant or Law Clerk diploma
Salary/Compensations
- $55,670 to $65,900
Benefits
- Eligibility for salary adjustments and/or performance-based incentive bonuses
- Health, Extended Health, Dental and Vision care
- LTD insurance
- Life insurance
- Fitness/Parking/Transit reimbursement
- Group RRSP matching program
- Paid Volunteer Time
- Referral Bonus
- Employee Assistance Program
- Hybrid work arrangement eligibility (3 days per week in office)
About the Company
- Lerners provides a full range of legal services throughout Southwestern Ontario.
- Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology.
- Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture.
- Positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.
Equal Opportunity
- We’re committed to equity, diversity, and inclusion, and supporting applicants of all abilities.
- If you require accommodation at any stage of the recruitment process, please get in touch with us at humanresources@lerners.ca.