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About the Role
Outpost is seeking a Paralegal to manage the logistics of all real estate transactions, including acquisitions, dispositions, refinancings, and leases. You will work closely with the General Counsel to ensure deadlines and deliverables are met, and draft routine agreements. This is a key role in supporting the growth of Outpost's legal team and nationwide portfolio.
Responsibilities
- Own the closing checklist for property acquisitions, dispositions, and refinancings, tracking conditions, deliverables, and deadlines.
- Coordinate with title companies, escrow agents, surveyors, consultants, lenders, brokers, and outside counsel to maintain closing schedules.
- Order, track, and organize third-party diligence for attorney review, including title commitments, surveys, zoning reports, environmental reports, estoppels, and SNDAs.
- Calculate and calendar critical dates such as diligence expirations, earnest money deposits, closing dates, and lease renewal deadlines.
- Prepare and route execution documents via DocuSign, assemble signature packets, and coordinate notarizations, originals, and recording.
- Build and maintain virtual data rooms, closing binders, and post-closing deliverables.
- Maintain entity records for holding and property-level entities, including compliance calendars for annual reports, registered agents, and foreign qualifications.
- Support the leasing process by preparing lease documents, tracking execution, and maintaining key dates, renewals, and notice obligations.
- Draft simple legal agreements from templates, including NDAs, lease and license amendments, estoppels, assignments, and closing documents.
- Manage contract intake and the contract repository for vendor agreements, NDAs, and other commercial documents.
- Support the General Counsel on legal operations projects and process improvements.
Requirements
- 5+ years as a paralegal or transaction coordinator in commercial real estate at a law firm, title company, REIT, developer, or real estate investment firm.
- Hands-on experience closing commercial real estate acquisitions, dispositions, and refinancings, including purchase agreements, title commitments, surveys, estoppels, loan documents, and closing statements.
- Commercial leasing experience: preparing, tracking, and administering tenant leases, amendments, and renewals.
- Ability to draft simple legal agreements (NDAs, amendments, assignments, estoppels) from templates with minimal revision.
- Paralegal certificate, bachelor's degree, or equivalent experience.
- Highly organized and deadline-driven, with the ability to manage multiple deals simultaneously.
- Clear, direct written communication and persistence in following up with third parties.
- Proficient with DocuSign, Google Workspace and/or Microsoft Office, and virtual data room platforms.
- Sound judgment and discretion with confidential information.
- Active notary public commission, or willingness to obtain a Texas notary commission within the first 90 days.
- Experience closing industrial, IOS, or multi-state portfolio transactions.
- Entity management or corporate secretarial experience; exposure to REIT structures.
- Lease abstraction experience across a multi-site portfolio.
- Experience in an entrepreneurial, high-growth environment or as part of a lean in-house legal team.
Skills
- DocuSign
- Google Workspace
- Microsoft Office
- Virtual data room platforms
- Notary public commission
Location
- Austin
Work Type
- In-office
- Full-time
Experience Level
- 5+ years
Education Level
- Paralegal certificate
- Bachelor's degree
- Equivalent experience
Salary/Compensations
- Commensurate with Experience
Benefits
- Comprehensive Benefits Package including Health, Dental, and Vision Insurance
- 401(k) Retirement Plan Matching
- 18 Paid Holidays
- Unlimited PTO
- Friday Team Lunches
About the Company
- Outpost is building the backbone of freight by reinventing supply chain infrastructure with carrier agnostic truck terminals.
- As a vertically integrated real estate, operations, and technology company, Outpost acquires and operates mission-critical real estate across the country.
- The company serves the largest logistics providers in the world and is backed by $1B from Greenpoint Partners.
- Outpost thrives on accountability, integrity, and a shared drive to raise the bar, aiming to reshape the industry with a high-performance team.
Equal Opportunity
- Outpost is an Equal Opportunity Employer and Prohibits Discrimination of Any Kind.