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About the Role
This role is accountable for providing support to the OH Legal Team’s functions, with a focus on employment and labour law, public sector ethics, general legal matters, and day-to-day administrative duties. The Specialist, Legal Support will assist with document preparation, case management, and provide essential administrative support, including scheduling, document preparation, file management, and coordination of legal files and proceedings.
Responsibilities
- Providing support to the legal team on matters related to employment and labour law, including processing employment-related contracts/templates, litigation management, employee and labour relations file management, and supporting the implementation of legal advice.
- Supporting legal work related to public sector ethics to ensure compliance with contractual and legislative requirements, including tracking and triaging disclosures of wrongdoing, conflicts of interest or political activity, supporting submissions to the Ethics Executive, reporting to the Integrity Commissioner of Ontario, and supporting documentation and scheduling for investigations.
- Processing and supporting the implementation of contracts, including confidentiality agreements, service agreements, letter agreements, and non-disclosure agreements.
- Preparing standard documentation for litigation, proceedings before administrative tribunals, and arbitrations.
- Preparing, reviewing, and organizing legal documents such as contracts, memoranda, correspondence, legal opinions, briefing notes, and reports.
- Supporting with obtaining internal and external signatures and responding to contract-related emails.
- Monitoring and maintaining legal files and ensuring compliance with applicable legislation and agency policies.
- Coordinating scheduling of meetings, hearings, investigations, and litigation matters.
- Maintaining and organizing electronic and physical legal files, ensuring accuracy, security, confidentiality, and compliance with legislation, agency policies, law department practices, and audit requirements.
- Tracking deadlines and managing case timelines and follow-ups.
- Coordinating document production, record keeping, and internal reporting for legal files.
- Working independently and collaboratively within a busy client environment, seeking and receiving support/direction from Legal Counsel, Senior Legal Counsel, Director, Legal or General Counsel as required.
- Supporting Legal Counsel, Senior Legal Counsel, Director, Legal or General Counsel in higher complexity files or contract reviews.
- Ensuring timely resolution to internal and external client requests and liaising/following up with internal client requests.
- Participating in the formulation, development, implementation, and revision of organizational policies and procedures requiring Legal department input.
- Assisting in maintaining various templates and version control, ad hoc reports, electronic filing, and other assigned duties.
- Supporting OH’s compliance with applicable legislative and regulatory requirements, government directives, and internal policies and procedures.
- Contributing to the realization of the legal department’s strategic and business objectives.
- Performing other related duties as assigned by the Director, Legal and General Counsel.
Requirements
- Post-secondary education in business or relevant discipline required.
- 3 to 5 years of providing support to government organizations, law firms, or in-house legal departments.
- Demonstrated ability to work with high volumes of material and information.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements.
Skills
- Knowledge of Ontario government directives (e.g. Wrongdoing Directive, Transfer Payment Agreement Accountability Directive, Cash Management Directive, Management Board of Cabinet Procurement Directive).
- Knowledge of applicable legislation (e.g. PSOA, Employment Standards Act, OHSA, AODA, Labour Relations Act, Freedom of Information and Protection of Privacy Act and Personal Health Information Protection Act, 2007).
- Strong verbal and written communication skills.
- Strong communication, interpersonal, analytical and drafting skills.
- Strong computer skills, proficient in Microsoft Word and Excel.
- Knowledge of contract management databases and email packages and database management techniques.
- Highly adaptable and responsive to changing business needs.
- Highly detail oriented with a high level of accuracy in data entry.
- Excellent organizational skills.
- Ability to maintain relationships with internal clients, third party providers and visitors with high degree of professionalism and positive attitude.
- Strong team player who can create and maintain a teamwork environment.
- Business and operational experience, high level understanding of business processes.
- Self-Motivated team player, capable of managing multiple priorities in a rapidly changing environment.
- Personable, tactful and diplomatic.
- Knowledge and understanding of the Public Service Ontario Act, Employment Standards Act, Labour Relations Act and other employment law legislation (Desirable).
Location
- Ontario
Work Type
- In-office
- Permanent
- Full-time
Experience Level
- 3 to 5 years
Education Level
- Post-secondary education in business or relevant discipline
Salary/Compensations
- Band 4
Benefits
- Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits
- Flexible health care or wellness spending accounts
- Inclusive program to support overall well-being
- Premium defined benefit pension plan
- Competitive vacation entitlement
- Three personal days and two float days annually
- Ongoing learning and career development opportunities
About the Company
- At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province.
- Our vision is that together, we will be a leader in health and wellness for all.
- Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.
- How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.
Equal Opportunity
- Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.
- Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email careers@ontariohealth.ca and a member of the team will connect with you within 48 hours.