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About the Role

Humber River Health is seeking a Program Assistant to provide administrative and project support to the Mental Health & Addictions Program (MH & A). This role is crucial in supporting leadership, coordinating projects, and ensuring efficient operations within the program.

Responsibilities

Support all aspects of administrative support to the MH&A program leadership team.
Provide coordination to local mental health projects.
Develop processes for issues management to ensure timely response to incoming requests/issues from internal and external stakeholders.
Redirect communication within the hospital when receiving information as the point person for the MH&A Program.
Provide strategic support to advance the priorities of the MH&A Program Leadership.
Establish meaningful relationships with peers, colleagues, and multiple internal and external stakeholders that will advance the MH & A Program portfolio.
Disseminate information identified as critical for the advancement of policy formation, process development and enhancement of public communications within the MH & A Program portfolio, across portfolios, and between the MH & A Program portfolio and external partners.
Complete administrative payroll and schedules.
Coordinate calendars, organize meetings, and prepare supporting documents for the departmental leadership team.
Lead coordination of internal and external educational events, including managing registrations, payments, invoices, catering, and logistics.
Administer departmental user rights in technology systems.
Track departmental supplies inventory and order supplies.
Coordinate office equipment repair and maintenance schedule.
Perform other project duties as assigned.

Requirements

Minimum three (3) years of recent experience providing administrative support or project management support.
Graduate of a recognized post-secondary education in Business Administration, or related field.
Extensive knowledge of hospital processes, legislation, policies, and procedures that affect hospitals.
Utilizes high level of judgment and discretion when dealing with confidential or sensitive matters.
High degree of attention to detail to ensure accuracy in deliverables.
Adapts to changing priorities and manages change involving multiple stakeholders effectively.
Maintains a positive attitude and strong work ethic while managing competing demands.
Completes a multitude of tasks simultaneously within targeted timelines in an organized and efficient manner.
Applicants may be required to successfully complete full administrative testing, including typing speed and MS Office proficiency.

Skills

Extensive knowledge of Microsoft Word, Excel, PowerPoint, Visio, Windows, MS Project, Internet and Outlook.
Experience with Zoom/MS Teams preferred.
An understanding of equity, diversity, and inclusion principles as they relate to health practices is an asset.

Location

Humber River Health, Wilson Site

Work Type

Temporary Full Time
12 months duration
Day shifts from Monday to Friday, including occasional evenings and/or weekends may be required

Experience Level

Minimum three (3) years of recent experience

Education Level

Graduate of a recognized post-secondary education in Business Administration, or related field.

Salary/Compensations

$65,442.00-$81,855.15

About the Company

Humber River Health is North America’s first fully digital hospital, founded in 2015.
They serve a community of 850,000 residents in North West Toronto.
Key initiatives include Equity, Inclusivity, and active participation in the North West Toronto Ontario Health Team.
They use a custom combination of technology and clinical expertise to rebuild elements of care, making technology work for staff and physicians.
Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and is committed to becoming a community academic hospital.
Their Research Strategy is framed by Clinical Excellence, Optimizing Care through Technology, and Community Connection.
Humber River Health is proud to be recognized as a part of Greater Toronto’s Top Employers.
They support employees by providing evidence-based leadership and cultivating a culture of engagement.
They are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration.
They are dedicated to high-quality patient care and demonstrate values of compassion, professionalism, and respect.

Equal Opportunity

Humber River Health is committed to creating an inclusive, equitable and accessible workplace that reflects the diversity of our communities.
They foster a culture where everyone feels respected, valued and empowered to contribute.
They welcome applications from individuals of all equity-deserving groups, including Indigenous peoples, racialized communities, persons living with disabilities, women, 2SLGBTQ+ individuals and seniors.
As an equal opportunity employer, Humber River Health complies with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
They do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, disability, or any other protected ground.
Accommodations are available throughout the recruitment process and employment.