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About the Role
The Regulatory Records Coordinator (RRC) provides regulatory document management services in OEB adjudicative proceedings and consultations, ensuring documents are properly formatted and electronically managed. This role leverages records management expertise on special projects and with Generative AI tools, liaising with various stakeholders to manage regulatory records.
Responsibilities
- Process documents through the OEB document management system, ensuring metadata accuracy.
- Perform quality assurance for digital records, including verifying PDF searchability and digital signatures.
- Follow up with stakeholders on document resubmissions when necessary.
- Support Hearings Advisors and case managers by verifying document data and key metric dates.
- Securely store digital records in the document repository and index files with appropriate metadata.
- Assess and recommend improvements and efficiencies in existing practices and procedures to management.
- Maintain the public record and support Commissioners, Legal Services, and case teams during regulatory proceedings.
- Support OEB decision makers, legal counsel, and case teams in hearing preparation, including court reporter bookings and transcript distribution.
- Contribute to or lead special projects focused on streamlining or improving the adjudicative process.
- Represent the Applications Administration team on cross-divisional working groups or as a project subject matter expert.
Requirements
- Post-secondary education, college diploma in Legal or Business Administration, Library Sciences or related discipline.
- University degree in Political Science, Business Administration, Public Administration, Library Sciences or related discipline (preferred).
- No experience required if a graduate of a preferred program, or 1-3 years in the public sector, a law firm, or records management/library.
- 3+ years of experience in a legal, business office, records management/library, or public sector role, preferably with an adjudicative tribunal (preferred).
- Knowledge of digital preservation standards and best practices is a strong asset.
- Advanced knowledge of MS Word and Adobe Acrobat Pro.
- Proficient knowledge of MS PowerPoint, Generative AI tools, and PII scanning software.
- Some knowledge of PII scanning software, MS SharePoint, MS Excel, MS Dynamics 365, and CRM tools.
Skills
- Records management
- Document management systems
- Digital preservation
- MS Word
- Adobe Acrobat Pro
- MS PowerPoint
- Generative AI tools
- PII scanning software
- MS SharePoint
- MS Excel
- MS Dynamics 365
- CRM tools
Location
- Greater Toronto
Work Type
- Union Permanent
- Full-time
Experience Level
- 1-3 years
- 3+ years
Education Level
- College diploma
- University degree
Salary/Compensations
- $76,213 - $89,443
About the Company
- The Ontario Energy Board is recognized as one of Greater Toronto’s Top Employers.
- Passionate about the energy sector and motivated to enable innovation.
- Committed to the economic and social development of Ontario and delivering public value.
- A diverse, driven, transparent, and thoughtful team accountable to each other, the sector, and customers.
Equal Opportunity
- The Ontario Energy Board will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request.