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About the Role

The ICCT is seeking a part-time Operations Coordinator to support the smooth day-to-day operation of our San Francisco office. This role will serve as the primary point of contact for the office, helping to maintain a welcoming, functional, and well-organized workplace for ICCT staff, visitors, and partners. The ideal candidate is friendly, organized, responsive, self-directed, and motivated to sustain a welcoming office environment. This part-time position based in our San Francisco office reports to the Senior Global Operations Manager in Berlin, Germany and supports the San Francisco Managing Director.

Responsibilities

• Manage the day-to-day operations of the ICCT San Francisco office, including communication with building management staff, and managing visitors and vendors.
• Foster a positive office culture and environment, including the organization of office social events and activities.
• Partner with the San Francisco Managing Director to define and implement the operational objectives of the San Francisco office.
• Develop and monitor San Francisco office operations budget and expenses, including preparing expense reports and payment approvals.
• Provide support on timesheets and expense reports, and ad hoc calendar assistance for the Chief Operating Officer, San Francisco Managing Director and select senior staff.
• Support the on-boarding and off-boarding of SF staff.
• Coordinate and execute logistics for Board meetings and events hosted in the San Francisco office.
• Understand organizational policies, practices, and procedures, and support their implementation in the San Francisco office, serving as a resource for staff questions and guidance as appropriate.
• Provide IT support, including coordination of the management and renewal of IT hardware in the San Francisco office, in collaboration with the global IT department.
• Serve as a resource for workplace safety and emergency preparedness in the San Francisco office and support the development and maintenance of emergency response and preparedness plans.
• Assist with special projects and other responsibilities as assigned.

Requirements

• One year of work experience in office management, executive assistance, or a similar customer-facing or administrative role.
• Demonstrated experience in event coordination, planning, or execution.
• Strong written and verbal communication skills in English.
• Proficiency in using technology, including generative AI, to communicate effectively, organize information, and produce high-quality outputs.
• Exceptional organizational skills with the ability to prioritize tasks effectively while maintaining meticulous attention to detail.
• A positive, friendly attitude. You enjoy being around and working with other people.
• An interest in making a difference in climate change or other social and environmental issues.
• The ability to be present in the San Francisco office at least 2 days a week, allowing for occasional remote work.

Skills

• Office management
• Executive assistance
• Customer-facing roles
• Administrative roles
• Event coordination
• Event planning
• Event execution
• Written communication
• Verbal communication
• Generative AI
• Organizational skills
• Prioritization
• Attention to detail

Location

• San Francisco

Work Type

• Part-time
• Hybrid

Experience Level

• 1 year of work experience

Equal Opportunity

• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.
• We are proud to be an equal opportunity workplace.
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.