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Tailor your resume to this Bookkeeper - Accounts payable role.
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Tailor your resume to this Bookkeeper - Accounts payable role.
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About the Role
The Bookkeeper performs accounts payable functions according to established procedures or as directed by the Chief Financial Officer. This role maintains internal contacts with the entire administrative staff and external contact with vendor accounts payable departments.
Responsibilities
- Process and verify accounts payable functions to ensure timely payment of legitimate invoices.
- Verify invoices and code them to the proper Budget expense GL account/Department.
- Match invoices against closed purchase orders to ensure amounts agree.
- Maintain a file of entered open invoices awaiting payment.
- Process weekly payments as instructed by the CFO.
- Communicate with shelter/programs regarding errors or questions on invoices.
- Coordinate additional help needed to meet payment schedules.
- Reconcile vendor statements to ensure records are up-to-date.
- Maintain the file of paid invoices.
- Assist with year-end fiscal audits and monthly DHS supporting documentation requests.
- Perform monthly, quarterly petty cash, laundry funds, MetroCard, and inventory audits.
- Receive bi-weekly payroll and prepare distribution lists by site.
- Update bi-weekly payroll reports and reconcile quarterly salary reports.
- Undertake special projects as assigned by Management.
- Adhere to all policies and procedures, including those in the Employee Handbook.
- Maintain confidentiality of information learned through the job.
Requirements
- Ability to perform essential duties satisfactorily.
- Proficient in computer software programs including QB online, Word, Excel, Power Point, and CARES.
- Excellent verbal and written communication skills.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to present information in one-on-one and small group situations.
- Demonstrates customer service orientation, problem-solving, systems thinking, planning/organization, service and teamwork, oral communication, written communication, ethics, dependability, and initiative.
Skills
- Accounts payable
- Billing
- Computer software proficiency
- Verbal communication
- Written communication
- Customer Service
- Problem Solving
- Systems Thinking
- Planning
- Organization
- Teamwork
- Ethics
- Dependability
- Initiative
Work Type
- Full Time
Experience Level
- 1 to 3 years of specialized experience in Accounts payable and billing
- 2 years related experience (preferred)
Education Level
- Associates Degree in Accounting or related field
- Bachelor’s Degree in Accounting or related field (preferred)