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About the Role

At Venable, we are seeking a Senior IP Docketing & Client Transition Specialist to serve as the IP Division’s subject-matter expert for complex IP portfolio intakes and transfers, providing authoritative technical guidance on intellectual property intake and transfer issues. We value the unique experience and perspectives each new hire brings.

Responsibilities

Serve as subject matter expert and IP Operations point of contact for trademark and patent intake projects.
Maintain intake/transfer tracking system and monitor project status, outstanding items, and next actions.
Review and triage incoming trademark and patent files and electronic data, auditing prosecution status, file histories, and ownership information.
Communicate with legal teams, clients, and counsel to obtain necessary documents and information for onboarding.
Establish conflicts and new matter opening requests, ensuring appropriate IP-specific document management structures are created.
Assist legal teams with preparation and filings upon request.
Serve as subject matter expert for outgoing trademark and patent transfer projects, following firm procedures for transferring files.
Audit matters being transferred out, including prosecution status, deadlines, and file completeness, and coordinate resolution of discrepancies.
Communicate with legal teams, clients, and firm departments to complete transfer and matter-closing requirements.
Prepare and transmit transfer correspondence, matter data, and file materials to new counsel or clients.
Provide flexible docketing support to Trademark and Patent Docketing Teams based on workload and priorities.
Analyze correspondence and update the docketing system with pertinent data, deadlines, and bibliographic information.
Participate in processing and clearing docket entries in accordance with established procedures and policies.
Generate, review, and proof routine and special docket, status, transition, and client reports.
Lead data validation, docket audits, remediation projects, and ongoing docket hygiene initiatives.

Requirements

A minimum of four years of trademark and patent docketing, prosecution support, and intake/transfer work, preferably in a law firm environment.
Demonstrated knowledge and experience of both trademark and patent docketing.
Working knowledge of U.S. and foreign trademark and patent rules, practices, prosecution procedures, and deadline concepts.
Proficient knowledge of trademark and patent docketing procedures and workflows.
Experience using and maintaining an IP docketing system; CPi or comparable system experience preferred.
Advanced ability to audit trademark and patent file histories, bibliographic data, prosecution status, correspondence, and deadline information to identify discrepancies and determine appropriate next actions.
Proficiency researching U.S. and non-U.S. Trademark and Patent Office websites and other electronic sources to locate and validate matter information.
Ability to manage complex, high-volume projects and multiple competing priorities independently.
Meticulous attention to detail, accurate data entry skills, strong organizational abilities, and sound judgment when handling deadline-sensitive information.
Strong proficiency with Microsoft Word and Excel.
Familiarity with document management systems and electronic file environments.
Ability to identify workflow and data issues, recommend practical solutions, and develop, document, test, and maintain procedures.
Ability to work independently and proactively with minimal direction.
Flexibility to work overtime as needed.
Ability to work effectively under pressure and adapt to changing priorities.
Consistently demonstrate accountability, ownership of assignments, sound judgment, and a high level of internal and external client service.
Ability to work collaboratively as part of a high-functioning IP Operations Team.
Work is mainly sedentary in an office or remote work environment.

Skills

Trademark and patent docketing
Prosecution support
Intake/transfer work
IP portfolio management
IP docketing system maintenance
Data auditing
Communication
Project management
Microsoft Word
Microsoft Excel
Document management systems
Electronic file environments
Workflow analysis
Procedure development
Client service

Location

New York, NY

Work Type

Onsite
Remote

Experience Level

Senior
Minimum of four years of trademark and patent docketing, prosecution support, and intake/transfer work

Education Level

Bachelor's degree, technical training, or equivalent combination of education and relevant experience.
Completion of continuing education courses or trademark and patent training programs preferred.

Salary/Compensations

$120,000 - $130,000 per year

Benefits

Medical insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Flexible spending accounts
Healthcare savings accounts
401(k) with firm profit share
Paid time off
Firm paid holidays
Wellness programs
Personal advocacy programs
Family planning resources
Family leave programs
Tuition reimbursement

About the Company

At Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional. Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.