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About the Role
The Development Assistant provides essential administrative support to the Lawyers Division, which raises over $14 million annually by engaging lawyers and law firms in New York. This role is an opportunity to work in a warm and supportive environment for the largest local philanthropy in the world.
Responsibilities
- Schedule and provide administrative support for key events, committees, meetings, and affinity groups, including logistics, materials preparation, communication, attendance, and note-taking.
- Support communications to constituents including nonprofit organizations, lay leaders, and professional staff, by drafting emails and answering phone calls.
- Coordinate and take initiative in planning and executing briefings, large-scale events, and committee meetings.
- Learn UJA-Federation databases to execute searches, pull and create giving reports, and update data.
- Process gifts, event registrations/payments, request and generate invoices, and complete expense reports.
- Provide support before, during, and after meetings, events, and programs, including registration, payment collection, literature distribution, and setup/tear-down.
- Manage the journal system for fundraising events and coordinate ads from contributors.
- Interface with various UJA-Federation departments such as Print Shop, Accounting Services, Human Resources, Audio & Visual, and Marketing & Communications.
- Undertake other projects as assigned.
Requirements
- Bachelor’s degree is required.
- One to two years of administrative experience.
- Proficiency in Microsoft Office (Excel in particular) and Zoom.
- Organized and detail-oriented with the ability to manage numerous simultaneous reports, processes, and procedures.
- Strong critical thinking and analytic abilities.
- Excellent interpersonal, communication, and organizational skills.
- Team player willing to participate in cross-division initiatives and events.
- Problem-solver with meticulous attention to detail.
- Friendly and enthusiastic demeanor.
- Possesses a sense of humor and is unfazed by demands for quick turnaround.
- Proactive work ethic and common sense.
- Comfort and confidence in prioritizing work in a fast-paced environment.
- Flexibility to work at events and programs outside of normal business hours when required.
Skills
- Microsoft Office
- Excel
- Zoom
- Data management
- Communication
- Organization
- Critical thinking
- Problem-solving
Location
- New York
Work Type
- Hybrid
Experience Level
- 1-2 years of administrative experience
Education Level
- Bachelor's degree
Salary/Compensations
- $50,000
About the Company
- UJA-Federation is the largest local philanthropy in the world.