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About the Role
We are looking for a warm, welcoming, and proactive Office Manager to be at the heart of our London office. This role is for someone who genuinely enjoys creating a positive working environment and takes pride in making the office a friendly, well-run, and enjoyable place to work. You will be a central point of contact, approachable, organised, and solutions-focused, with a natural ability to build strong relationships. You will enjoy getting to know the team, anticipating needs, and taking ownership of details that contribute to a great office experience. Excellent organisational and time-management skills are important, as you will balance a variety of requests and priorities, but equally important is your attitude and approach. We are looking for someone who is personable, collaborative, and positive, and who will become a trusted and valued member of the team. You will work as part of our Central Team, alongside our Executive Assistants and in close partnership with Finance, HR, IT, and Marketing.
Responsibilities
- Ensuring the office runs smoothly and effectively, acting as the first point of contact for office issues, suppliers, and staff.
- Maintaining a tidy, clean, and efficient office environment with well-stocked equipment.
- Managing the database of subscriptions, ensuring timely renewals, negotiating rates, and staying within budget.
- Assisting with the on-boarding of new starters, including introductions, induction plans, and IT setup.
- Managing the off-boarding process for leavers, including equipment return and gift organisation.
- Collaborating with management on office projects and improvements, including relocations.
- Liaising with IT teams (Kekst CNC support and Publicis Groupe IT) and troubleshooting IT issues.
- Supporting the Social Committee with internal event organisation, including booking spaces, arranging catering, and office socials.
- Proactively seeking to improve current internal processes.
- Contributing to a positive office culture through initiatives like wellbeing programs.
- Maintaining good relationships with building management and contacts.
- Managing relationships with internal and external suppliers.
- Working with the finance team to create POs, set up vendors, and oversee office costs.
- Providing administrative assistance such as binding, arranging couriers, and booking taxis.
- Providing assistance to the Marketing team.
- Maintaining and communicating office Health and Safety policies and procedures.
Requirements
- Minimum of two years of Office Management experience.
- A self-starter who enjoys managing the office and proactively shares ideas for development.
- Excellent written and verbal communication skills for internal and external communication.
- Confidence in managing projects such as office refurbishments or relocations.
- Good numerical skills for managing office costs.
- Confidence with IT systems and readiness to assist colleagues with IT-related problems.
- Ability to multitask in a fast-paced environment with changing priorities.
- Strong attention to detail, a can-do attitude, and an approachable manner.
- Demonstrate the right to work in the UK.
Skills
- Office Management
- Communication (Written and Verbal)
- Project Management
- Numerical Skills
- IT Systems Proficiency
- Multitasking
- Attention to Detail
- Supplier Management
- Administrative Support
Location
- London
- Dubai
- Germany
Work Type
- Hybrid (4 days in office, 1 day remote)
- Global role
Experience Level
- Minimum 2 years Office Management experience
Salary/Compensations
- Competitive salary
- Bonus scheme
Benefits
- Inspiring working atmosphere
- Highest level of professionalism
- Challenging environment
- Lots of fun at work
- Open corporate culture
- Diversity valued
- Leverage benefits of Publicis Groupe
- Substantial training modules
- Office exchange programme
- Hybrid home office model
- Professional Development Advisor
- Generous finder’s fee
- Opportunity for short-term transfer between offices (90 days)
- Private health insurance
- Employee assistance program
- Flexible public holiday policy
- Volunteering hours
About the Company
- Kekst CNC defines reputation when it matters most, counseling CEOs, boards, and leadership teams as they seek to grow, transform, and protect their businesses.
- For over 50 years, companies and institutions have turned to Kekst CNC in high-stakes situations – transactions, transformation, shareholder activism, crises, and regulatory scrutiny.
- Our heritage lies at the intersection of strategy, capital markets, and reputation.
- We combine senior counsel, deep insight, critical judgment, and rigorous execution so that strategy and communication reinforce each other and drive measurable outcomes.
- Kekst CNC is part of Publicis Groupe, the world's second-largest communications group.
Equal Opportunity
- Kekst CNC is an Equal Opportunity Employer.
- All qualified applicants will receive considerations for employment without regard to race, colour, age, religion / belief, sex, sexual orientation, gender identity / expression, national origin, disability, marriage and civil partnership status, pregnancy and parental status, or any other characteristic protected under EU, state or local law, where applicable.