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About the Role
Quantum Motion is seeking an operational backbone for its hiring engine to deliver an exceptional candidate journey and drive recruitment efficiency across all technical teams. This role supports the People and Talent team in attracting, sourcing, and retaining world-class talent.
Responsibilities
- Coordinate and schedule high-volume candidate screening calls for Talent Partners.
- Align multi-stage technical interview panels across complex calendars and time zones.
- Act as the primary point of contact for candidates, ensuring timely updates and clear preparation details.
- Promptly and professionally deliver candidate feedback.
- Collaborate with technical hiring managers to write, format, proofread, and publish job descriptions.
- Support the planning and execution of early career pathways, including university outreach, internships, and graduate talent pipelines.
- Maintain data integrity across the Applicant Tracking System.
- Identify operational bottlenecks and implement workflow improvements.
- Ensure all recruitment administration adheres to GDPR standards and data privacy regulations.
Requirements
- At least 1 year of experience in an administrative coordination role, preferably within an in-house talent acquisition or People/HR team.
- Exceptional attention to detail and organizational skills.
- Ability to manage competing priorities, complex calendars, and technical interview panels smoothly.
- Proficiency with Google Workspace (Google Calendar, Docs, Sheets, Drive, Meet) and modern workplace tools.
- Strong written and verbal communication skills.
- Professional approach to delivering candidate feedback and liaising with senior technical stakeholders.
- A keen eye for process improvement, efficiency, and building scalable recruitment workflows.
- Solid working knowledge of GDPR compliance and best practices for managing confidential candidate and employee data.
- A customer-centric mindset with a deep commitment to maintaining an exceptional, inclusive candidate experience.
Skills
- Google Workspace
- GDPR compliance
- Administrative coordination
- Talent acquisition
- People/HR
- Process improvement
- Communication
Location
- London
Work Type
- Full-time
Experience Level
- 1+ years experience
Benefits
- Contributory pension scheme
- Group private medical insurance scheme
- Life Assurance
- Cycle-to-work Scheme
About the Company
- Quantum Motion is a fast-growing quantum computing scale-up based in London.
- Founded by internationally renowned researchers from UCL and Oxford University with over 40 years’ experience in developing qubits and quantum computing architectures.
- Develops quantum processors based on industrial-grade silicon chips with the potential to radically transform computing power.
- Team listed in the “Top 100 Startups worth watching” in the EE Times in 2021 and 2022.
- Technology breakthroughs featured in The Telegraph, BBC and the New Statesman.
- Backed by top-tier investors and recently closed Series C funding of $160 million.
- Brings together quantum engineers, IC engineers, quantum computing theoreticians and software engineers.
- Collaborative and interdisciplinary culture focused on tackling big challenges.
- Team of 100+ based across London, Oxford, San Sebastián and Sydney, with a primary hub in Islington (London).
Equal Opportunity
- Quantum Motion is committed to providing equal employment opportunity and does not discriminate based on age, sex, sexual orientation, gender identity, race, colour, religion, disability status, marital status, pregnancy, gender reassignment or any other protected characteristics covered by the Equality Act 2010.