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About the Role
This broad and varied role supports the management team with legal administration, company governance, contract management, compliance coordination, and general business administration. The successful candidate will play a key role in ensuring that the group's legal, contractual, and administrative processes are managed efficiently and professionally.
Responsibilities
- Maintain and administer company contracts, agreements, and legal documentation, including coordinating review, execution, renewals, storage, key dates, and obligations.
- Liaise with external legal counsel and support legal correspondence and the preparation of standard contractual documentation.
- Support governance and compliance across multiple legal entities, including statutory records, Companies House filings, insurance renewals, policy documentation, and regulatory records.
- Provide administrative support to senior leadership by preparing board packs, agendas, minutes, and action logs, coordinating meetings, managing confidential correspondence, and maintaining document-control and filing systems.
- Assist with tender submissions, customer onboarding, supplier agreements, NDAs, subcontractor documentation, HR administration, office administration, databases, management records, and business-improvement initiatives.
Requirements
- 10+ years of experience in a legal administration, contracts administration, governance, company secretarial, executive support, or senior administrative role.
- Experience managing confidential business information and documentation.
- Experience supporting senior stakeholders and leadership teams.
- Direct experience supporting boards and directors, including preparing board packs and minutes and coordinating governance matters.
- Direct experience handling correspondence with external legal counsel.
- Experience working within maritime, shipping, offshore, engineering, transport, logistics, or professional services sectors.
- Strong document management and organisational skills.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Office and document-management systems.
- Eligibility to work in the United Kingdom.
Skills
- Legal administration
- Contracts administration
- Governance
- Company secretarial
- Executive support
- Senior administrative
- Document management
- Organisational skills
- Attention to detail
- Accuracy
- Written communication
- Verbal communication
- Microsoft Office
- Document-management systems
Experience Level
- 10+ years
Education Level
- Degree, diploma, or professional qualification in Law, Business Administration, Corporate Governance, or a related discipline preferred.
- ICSA/CGI, legal administration, or company secretarial qualifications desirable but not essential.
About the Company
- Union Maritime is a maritime shipping company that operates and charters chemical tankers.
- As the business continues to grow, strong legal, contractual, and administrative foundations are essential to supporting day-to-day operations and maintaining effective corporate governance across the group.