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About the Role
The Bays West Delivery Authority is creating Sydney’s newest precinct, a thriving, connected, sustainable hub with White Bay Power Station as its cultural heart. This role provides high-level executive, administrative, and project support, managing priorities, coordinating communications and reporting, and ensuring the smooth running of day-to-day team operations. It is ideal for someone who thrives on organization, can anticipate needs, manage competing priorities, and build strong relationships.
Responsibilities
- Provide high-level executive, administrative, and project support.
- Manage priorities, coordinate communications and reporting.
- Ensure the smooth running of day-to-day team operations.
- Manage diary and workflow.
- Prepare executive and ministerial briefs and correspondence.
- Support key decisions.
- Clarify requirements, bring together contributions, quality-assure material, and track submissions through approval processes.
- Triage requests, clarify requirements, and track contributions, clearances, and deadlines.
- Prepare clear, concise, and accurate briefs and correspondence.
- Coordinate consistent, timely responses.
- Gather input from subject matter experts, resolve information gaps, and follow up on outstanding actions.
Requirements
- Experience providing high-level executive, administrative, and project support services to senior executives in a fast-paced environment.
- NSW Government or departmental liaison experience is highly regarded.
- Experience managing complex executive diaries and inboxes.
- Experience coordinating meeting papers and logistics.
- Experience maintaining action tracking and follow-up systems.
- Experience preparing and coordinating executive and ministerial briefs, correspondence, and submissions.
- Proven ability to manage workflows, coordinate input and approvals, and meet tight deadlines.
- Excellent written and verbal communication skills with a strong eye for detail.
- Extensive experience using electronic records management systems with a strong understanding of records management policy and associated standards.
- Tertiary qualification and/or relevant knowledge and experience.
- Must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment.
- Subject to standard pre-employment checks, including a criminal record check.
Skills
- Strong sense of pride in creating order, clarity, and momentum.
- Proactive executive support mindset.
- Ability to anticipate diary, briefing, and meeting needs.
- Ability to protect executive time and keep day-to-day commitments on track.
- Strong coordination skills.
- Strong drafting and editing skills.
- Effective liaison skills.
- Clear, thoughtful communication skills.
- Calm, solutions-focused approach.
- Discretion and sound judgement.
- Collaborative approach.
Location
- Sydney CBD
Work Type
- Permanent full-time
- Flexible working supported
Experience Level
- Clerk Grade 7/8
Education Level
- Tertiary qualification and/or relevant knowledge and experience
Salary/Compensations
- $113,574.00 to $125,720.00 + super
Benefits
- Flexible working options
- Varied and impactful projects
- Vibrant, diverse team culture
- Collaboration, inclusion, and support
- Workplace where everyone belongs
- Balance work, life, and wellbeing
- Job share options
- Workplace adjustments
- Various employee affinity groups
About the Company
- Together we shape thriving communities, public spaces, places, and economies.
- At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while helping us shape the future of NSW.
- Together, we create vibrant communities, places, and precincts, and manage land, assets, and property.
- We are a high-performing organisation that proudly reflects the communities we serve.
- Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW.
- As an inclusive and accessible workplace, we value your contribution, lived experience, and cultural knowledge, and we want you to feel supported, connected, and empowered to succeed.
Equal Opportunity
- We encourage and support applications from people with disability.
- We encourage applications from Aboriginal applicants.