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About the Role
We are seeking a detail-oriented and reliable Part-time Immigration Operations Assistant to support our Immigration team in Japan. This role provides hands-on experience in immigration case administration within an international setting, ensuring accurate and efficient processing of immigration applications.
Responsibilities
- Coordinate and manage immigration application documents post-submission to government authorities.
- Receive, organize, and process immigration documents and official correspondence from government offices.
- Scan, upload, and maintain immigration records within internal document management systems.
- Prepare and coordinate document packages for mailing and courier dispatch.
- Support the issuance process for Residence Cards and other immigration-related documentation.
- Prepare and send notifications to clients regarding application progress and document updates.
- Work closely with Immigration Consultants to ensure accurate record keeping and timely case administration.
- Maintain electronic case files and ensure documentation is stored according to internal procedures.
- Provide general administrative and operational support to the Immigration team.
Requirements
- Excellent attention to detail and accuracy with documentation.
- Organized with the ability to manage multiple administrative tasks.
- Clear and professional communication in Japanese and English.
- Comfortable using Microsoft Office and learning new internal systems.
- Enjoys supporting a collaborative team environment.
- Takes ownership of assigned tasks and follows processes carefully.
Skills
- Immigration case administration
- Document management
- Record keeping
- Client communication
- Microsoft Office
Location
- Tokyo
Work Type
- Part-time
- In-office
About the Company
- Vialto is a leader in global work, helping organizations identify, develop, and execute workforce priorities.
- Our practice areas include global tax, immigration, rewards, advisory, and Vialto private.
- We navigate the complexities of cross-border compliance and workforce strategies.
- We cultivate a dynamic, highly collaborative culture that fuels people's growth.
- We invite you to inquire boldly, learn deeply, and grow endlessly with us.
- You’ll work alongside recognized experts, shaping people-first, technology-driven solutions.
- We help clients achieve their goals and imagine new possibilities.
Equal Opportunity
- We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.