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About the Role

The Accounts Payable Specialist supports financial operations by accurately processing accounts payable transactions, ensuring timely payments, and maintaining compliance with policies and regulations. This role involves using an ERP system and collaborating with finance and supply chain teams to manage records and support financial activities.

Responsibilities

Process payments for invoices, reimbursements, refunds, credits, and related items accurately and on time, in alignment with treasury guidelines.
Monitor invoices with sensitive payment terms, rebates, or discount opportunities and address any issues promptly.
Compile, prepare, and distribute mailed payments accurately and in a timely manner.
Ensure strict compliance with all applicable accounts payable policies, procedures, and regulations.
Verify that all invoices and expense reimbursements include appropriate documentation and approvals before processing.
Maintain compliance with supplier file processes and standards to ensure correct supplier, location, and payment method.
Maintain a database and related files for unprocessed supplier invoices, ensuring accuracy, completeness, and weekly review.
Respond to inquiries and requests from departments, colleagues, and suppliers in a timely, professional, and service-oriented manner.
Assist, educate, and support internal departments and suppliers regarding invoice and reimbursement processing, policies, and payment status.
Support monthly and year-end activities, including assisting with 1099 filings.
Assist with the identification and pursuit of unclaimed funds.
Ensure financial records are properly maintained, organized, and accessible to support compliance.
Collaborate with other departments to support organizational and supply chain missions, providing outstanding customer service.
Work closely with supply chain functions and Finance and Treasury to resolve issues and improve processes.

Requirements

Minimum of 2 years of accounts payable experience.
Experience working with accounts payable processes, including vendor invoices, reimbursements, refunds, and credits.
Proficiency with accounting software and Enterprise Resource Planning (ERP) systems.
Strong vendor communication skills and ability to interact professionally with suppliers and internal stakeholders.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel.
Accurate data entry skills, particularly in Excel.
Solid computer skills, including scanning, filing, and general administrative support tasks.
High level of attention to detail and accuracy in all financial transactions and records.
Ability to maintain organized files and documentation for invoices and supplier records.
Strong written and verbal communication skills with timely response to inquiries.
Ability to work collaboratively within a team-oriented environment.
Associates degree.

Skills

Accounts Payable Processes
Vendor Invoices
Reimbursements
Refunds
Credits
Accounting Software
Enterprise Resource Planning (ERP) Systems
Vendor Communication
Microsoft Office
Microsoft Excel
Data Entry
Computer Skills
Scanning
Filing
Attention to Detail
Organization
Written Communication
Verbal Communication
Teamwork
1099 Reporting
Year-End Financial Activities
Sensitive Payment Terms
Rebates
Discount Opportunities
High Volume Invoices
Task Management
Deadline Management
Database Maintenance
Typing Proficiency
Digital Records Management

Location

Menands, NY

Work Type

Contract to Hire
Onsite

Experience Level

Minimum of 2 years of accounts payable experience

Education Level

Associates degree

Salary/Compensations

$20.00 - $23.00/hr

Benefits

Medical
Dental
Vision
Critical Illness
Accident
Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions
Life Insurance (Voluntary Life & AD&D for employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.