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About the Role
The Payroll Assistant supports the Payroll Specialist in processing accurate and timely payroll for all US Traffic Control employees. This role requires strong attention to detail, experience with payroll calculations, and the ability to prepare and maintain certified payroll reports.
Responsibilities
- Assist with preparing and processing weekly payrolls.
- Perform accurate wage, overtime, deduction, and benefit calculations in accordance with federal, state, and company guidelines.
- Verify timesheets, hours worked, job codes, and pay rates for accuracy.
- Maintain and update employee records related to pay, status changes, and payroll adjustments.
- Support the Payroll Coordinator in resolving payroll discrepancies and employee inquiries.
- Prepare and submit certified payroll reports in compliance with federal, state, and project-specific requirements.
- Ensure all labor classifications, fringe benefits, and wage rates comply with prevailing wage and Davis–Bacon standards.
- Maintain accurate documentation for audits and compliance reviews.
- Maintain confidential payroll files and documentation in accordance with company policy and legal requirements.
- Assist with audits, reporting, and reconciliation processes.
- Ensure compliance with tax regulations, wage-and-hour laws, and internal payroll procedures.
- Provide administrative assistance to the Payroll Coordinator as needed.
- Communicate with employees, supervisors, and managers regarding payroll-related questions.
- Support special projects, system updates, and process improvements within the payroll department.
Requirements
- Ability to work collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to process improvements.
- Commitment to reliability, accuracy, and deadlines.
- Strong communication and organizational skills.
- Minimum 2-3 years of payroll experience (construction payroll or certified payroll experience required).
- Knowledge of payroll calculations, wage laws, and payroll best practices.
- Experience with certified payroll reporting and prevailing wage compliance.
- Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook).
- Strong math skills, accuracy, and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Experience in construction, traffic control, or utilities industry.
- Familiarity with Davis–Bacon, state prevailing wage laws, and LCP Tracker or similar systems.
Skills
- Payroll calculations
- Certified payroll reporting
- Payroll compliance
- Microsoft Office (Excel, Word, Outlook)
- Math skills
- Attention to detail
- Confidentiality
- Problem-solving
- Communication
- Organizational skills
Location
- On-Site
Work Type
- Full-Time
Experience Level
- 2-3 years
Salary/Compensations
- $25.00 - $29.00
About the Company
- US Traffic Control serves New York State with professional traffic control solutions and MUTCD-compliant equipment, including temporary work zone signage, traffic cones, drums, and related devices.
- The company provides equipment sales and rentals, traffic control plan development for DOT permit submissions, on-site consultations, and 24-hour emergency service, including round-the-clock support in Western New York.
- As part of the Helix Traffic Solutions family of companies, US Traffic Control combines deep regional experience and responsive service with the resources and support of a leading national organization.
- Helix Traffic Solutions is a national family of specialized operating companies providing traffic control, work zone safety, and roadway infrastructure services across the United States.
- Our shared mission is to protect lives every day through superior traffic and infrastructure solutions.
Equal Opportunity
- Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.