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About the Role
The temporary Facilities Assistant role supports Business Operations management and its team members in all aspects of the department’s day-to-day business functions while ensuring department efficiency to best serve the needs of the organization.
Responsibilities
- Answer incoming phone calls, taking messages, checking voicemails and directing callers to the appropriate person or department, and generally managing department phone lines.
- Schedule vendor, emergency vendor, contractor and other services appointments as needed.
- Liaise and facilitate communication between Business Operations and other organization departments.
- Initiate and track service calls, emails and work orders as they pertain to business needs.
- Prepare invoices for department leadership review—review for accuracy, log, code, print/email, file and monitor.
- Research and collect pricing information from various vendors or retailers for products and services as directed.
- Maintain and monitor department calendars.
- Collect and distribute mail.
- Print, prepare and maintain department records, matrices, contacts and other documents as requested.
- Assist with preparing academic and housing building facility checks at each semester start.
- Work with Academic Administration, General Administration and Housing to ensure cleanliness and functionality of all campus buildings and facilities.
- Preparing and posting of permits, certificates, notices and other relevant signage with buildings as requested.
- Assist with walkthroughs and/or meet with inspectors at Academy buildings throughout the year as needed to ensure safety and compliance requirements are being maintained.
- Conduct building observation reporting of the Academic and Housing facilities as requested by department leadership.
- Maintain the Office Catalog in collaboration with HR and General Administration.
- Assist with special projects as needed.
Requirements
- Proficiency with Adobe Suite, MS Office, and MacBook preferred with the ability to learn new computer programs quickly.
- At least one year of experience in an office setting.
- Passionate about student success and higher education.
- Excellent written and telephone communication skills.
- Excellent time management and organizational skills.
- Able to thrive in a dynamic and deadline-driven environment.
- The ability to work independently.
Location
- San Francisco
Work Type
- Part-time
- On-site
Salary/Compensations
- $19.61 to $23.00 per hour
Benefits
- 401k options
- Paid sick leave
- Access to a commuter benefit program
About the Company
- Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service.
- We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.
Equal Opportunity
- Academy of Art University is an equal opportunity employer.
- All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law.
- Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
- Equal access to the hiring process, services, and employment is available to all persons.
- Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at recruitment@academyart.edu.