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About the Role
The Senior Manager, Institutional Advancement Operations, will be an important member of the team responsible for raising $6- $7 million in programmatic funds annually from private and public institutional funders. This role is responsible for the administrative and operational coordination of institutional funding opportunities, including pre-award support and post-award stewardship, to support the growth and stewardship of NYSCI's base of institutional funders.
Responsibilities
- Manage and maintain the Institutional Advancement team's dashboard and institutional funding and grant tracking tools.
- Oversee the accuracy, maintenance, and proper use of donor, partner, and prospect records in Raiser’s Edge and Raiser’s Edge NXT.
- Collaborate and liaise with museum staff and external partners to communicate project goals, objectives, and deliverables.
- Support systems that provide effective departmental organization, coordination, and communication, and ensure efficiency.
- Coordinate cross-functional pre-award activities, including establishing timelines, facilitating internal review, and gathering proposal materials.
- Lead pre-award and post-award administration for noncompetitive public funding and grants from designated government agencies assigned to Institutional Advancement.
- Other related duties and responsibilities, as assigned
Requirements
- BA required
- Minimum of five years of non-profit experience in a development/advancement department, with an emphasis on administrative functions, recordkeeping, and stewardship systems.
- Demonstrated experience supporting federal, state, or local government funding proposals and related pre-award and post-award processes required.
- Experience at a science center/natural history museum/children’s museum or STEM education institution is preferred but not required
- Experience coordinating financial materials related to grants with Finance, including materials for government funding opportunities.
- Must be a highly organized, detail-oriented, creative self-starter who can solve problems and manage multiple projects simultaneously, often under time constraints.
- Excellent interpersonal and communication skills, with a strong ability to express ideas clearly in both written and oral formats.
- Experience coordinating with Finance to obtain revenue information needed for fundraising forecasts, funder communications, and stewardship.
- Working knowledge of government funding solicitations, proposal requirements, reporting processes, and cross-functional submission workflows required.
- Ability to function in a Mac environment.
- Proficiency in MS Office applications, Google Workspace, and Raiser’s Edge (or similar database).
- Sophisticated understanding of the recordkeeping and stewardship systems to support and grow a successful donor relations program (Raiser’s Edge, MS Office (Excel, Word, and PowerPoint), Google Suite (Docs, Sheets, Slides, etc.).
- Demonstrated donor research skills including familiarity and/or experience with RelPro, RelSci, iWave, Foundation Search, and/or other prospecting tools.
- Experience working with diverse teams (within the department, cross-departmentally, and with external partners) with the ability to harness team creativity and translate into effective fundraising.
- Ability and willingness to participate in occasional events outside the workday schedule.
- Must be able to perform repetitive tasks, such as typing, reaching, and handling various materials.
- Requires the ability to stand, walk, and move throughout the facility for extended periods
Skills
- Raiser's Edge
- MS Office
- Google Workspace
- Excel
- Word
- PowerPoint
- Docs
- Sheets
- Slides
- RelPro
- RelSci
- iWave
- Foundation Search
Location
- Queens, NY
Work Type
- Hybrid
- Full-Time
Experience Level
- Senior Manager
- Minimum of five years of non-profit experience
Education Level
- BA
Salary/Compensations
- $88,000 – $92,000
- $88,000-$95,000
Benefits
- Health, dental, and vision insurance options
- Flexible spending accounts for healthcare, dependent care, and commuter benefits
- Pension plan and 401k plan
- Free life insurance coverage
- Paid vacation and sick leave
- 13 paid holidays off
- Flexible work schedules
- Employee Assistance Program
- Free onsite parking
About the Company
- Since its founding at the 1964-65 New York World’s Fair, the New York Hall of Science (NYSCI) has inspired millions of people — children, teachers, and families — by offering innovative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity.
- Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 400,000 visitors each year and serves thousands more through outreach in schools, teacher professional development, and participation in a variety of public events and research initiatives.
- NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by our inclusive, research-derived approach to STEM learning and engagement called Design, Make, Play.
- The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement, and delight — are the ingredients that invite broad participation in STEM and make engagement and learning irresistible.
- Through this transformative model for STEM exploration, NYSCI engages a broad community of learners in STEM by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people’s play.
- NYSCI has approximately 100 full-time and over 130 part-time and casual staff members.
- The Institutional Advancement team comprises 10 full-time staff members who raise more than $12 million annually to support NYSCI’s education and youth and workforce development programs, exhibit development, educational research initiatives, public programs, and the organization's overall operations.
Equal Opportunity
- The New York Hall of Science is an equal-opportunity employer committed to fostering an inclusive and innovative environment with the best employees.
- We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status, or any other protected status in accordance with applicable law.
- We support a drug-free workplace.
- If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
- We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.