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About the Role
This role offers an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets, gaining exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, and capital projects. You will work alongside industry experts and develop valuable experience across the full asset lifecycle.
Responsibilities
- Provide end-to-end project administration support across multiple workstreams.
- Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams.
- Coordinate documentation, reporting, and project correspondence.
- Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office).
- Support project and delivery teams with scheduling, reporting, and deliverables tracking.
- Manage onboarding, timesheets, procurement coordination, and general logistics.
- Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items.
- Assist with document control, ensuring compliance with project, procurement, and client requirements.
- Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently.
Requirements
- Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors environments or similar.
- Exposure to procurement, purchasing, or supply chain coordination within a project environment.
- Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite.
- Highly organised with strong attention to detail and the ability to manage competing priorities.
- Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment.
- Strong communication skills with the ability to engage across multiple stakeholders and vendors.
- Proactive approach with strong follow-up and coordination capability.
- Ability to work effectively in a fast-paced, deadline-driven environment.
Skills
- SAP
- SharePoint
- MS Office Suite
- Procurement
- Purchasing
- Supply chain coordination
- Document control
- Scheduling
- Reporting
- Deliverables tracking
- Onboarding
- Logistics management
- Communication
Location
- Australia
Work Type
- Hybrid
- Full-time
Benefits
- Hybrid work arrangement (1-2 days from home per week)
- 16 weeks of paid primary parental leave
- Complimentary salary continuance insurance
- Discounted Medibank health insurance
- Individual Development Plan
- Wellness Program with AIA Vitality
- OneRewards Discount Program
About the Company
- UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications.
- As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.
Equal Opportunity
- We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.