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About the Role
The Project Coordinator will improve operational efficiency in the National Employee Benefits & Retirement division by contributing to and overseeing strategic initiatives. This role involves collaborating with Canadian leadership on projects related to automation, data management, process improvement, and document harmonization across five regions.
Responsibilities
- Lead and support projects to ensure delivery within scope, budget, and timeline.
- Develop and document project plans and schedules.
- Communicate project status, milestones, and risks to stakeholders.
- Monitor project performance and adjust plans as necessary.
- Lead meetings and conduct post-project reviews.
- Develop and deliver change management strategies.
- Provide guidance and support to project teams and stakeholders.
- Utilize Excel and Power BI to develop reports and data visualizations.
- Handle follow-ups and resolve root-cause roadblocks.
- Communicate with leadership and regional audiences.
- Coordinate with regional teams for process improvements.
- Work with regional EB teams and business units to achieve objectives.
- Support Group Retirement Services operations, including annual projects and stewardship reports.
- Support vendor management activities and track deliverables.
- Support EPIC clean-up initiatives including data standardization and validation.
Requirements
- Experience in project management, ideally in insurance, financial, or employee benefits.
- Background in Employee Benefits and/or Group Retirement.
- Proficiency in MS Office.
- Willingness to learn and interact with MS PowerBI and AI tools.
- Working knowledge of CRM systems, ideally Dynamics or Applied Net Systems (EPIC).
- Previous experience in an operation or administration role.
- Ability to manage multiple endeavors in a fast-paced environment.
- Strong organizational and time management skills.
- Excellent written, verbal, and interpersonal communication skills.
- Experience delivering presentations in-person and virtually.
- Self-motivated with strong initiative and ability to work independently.
- Strong attention to detail and analytical skills.
Skills
- Project Management
- Data Management
- Microsoft Excel
- Microsoft Power BI
- Change Management
- CRM Systems
- Applied Net Systems (EPIC)
- Analytical Skills
- Presentation Skills
Experience Level
- Previous experience in a leadership position is considered an asset.
Salary/Compensations
- $60,000 - $70,000
Benefits
- Competitive pay
- Comprehensive health benefits
- Retirement savings matching
- Company-paid life and disability plans
- Generous paid time off
- Paid parental leave
- Wellbeing program
- Structured training
- Licensing support
- Ongoing development opportunities
About the Company
- HUB International is one of North America’s largest insurance brokers.
- Provides risk management, insurance, employee benefits, retirement, and wealth management solutions.
- Operates through locally led teams backed by national expertise.
Equal Opportunity
- HUB believes that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives.
- Committed to building a workplace that reflects the communities served.