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About the Role

The Project Lead provides strategic leadership and day-to-day management of the federally funded Strengthening Institutions Program (SIP). The incumbent leads implementation of the university's Student Success and Career Pathways Ecosystem, a comprehensive initiative designed to strengthen student success, career readiness, experiential learning, workforce preparation, employer engagement, and institutional effectiveness. The position serves as the strategic lead for the project and collaborates with faculty, academic and administrative units, Institutional Research, Information Technology Services, Academic Technology Services, employers, community organizations, alumni, and other stakeholders to advance institutional priorities.

Responsibilities

Lead implementation of the SIP and coordinate activities supporting the university's Student Success and Career Pathways Ecosystem.
Develop strategic implementation plans, annual work plans, project priorities, timelines, and performance benchmarks to ensure achievement of project goals and objectives.
Lead strategic planning and develop implementation strategies that promote the long-term institutionalization and sustainability of project initiatives beyond the grant period.
Coordinate complex initiatives across multiple academic and administrative units, fostering collaboration and alignment with institutional priorities.
Assess organizational needs, identify implementation challenges, and develop innovative strategies that improve project effectiveness and institutional capacity.
Evaluate existing operational practices and recommend improvements that strengthen student success, career readiness, experiential learning, and workforce preparation.
Develop strategic implementation frameworks, operational priorities, and institutional practices that promote consistency, efficiency, and long-term sustainability.
Prepare executive reports, presentations, and implementation updates for project leadership and university administrators.
Establish project priorities and coordinate implementation activities across the project team to ensure alignment with project goals, timelines, and deliverables.
Coordinate implementation of project activities in collaboration with the Student Success & Workforce Partnerships Coordinator and campus partners to ensure alignment with project goals and timelines.
Facilitate collaboration between Career & Leadership Development and the Institute for Civic & Community Engagement to ensure coordinated implementation of the Student Success and Career Pathways Ecosystem and alignment of project goals, priorities, and initiatives.
Develop strategies that build institutional capacity through shared governance, documentation, cross-unit collaboration, and sustainable operational practices that strengthen the Student Success and Career Pathways Ecosystem beyond the grant period.
Develop and coordinate strategies that strengthen faculty engagement in career-connected learning and experiential education.
Coordinate implementation of Faculty Career Champions and Faculty Learning Community initiatives.
Collaborate with colleges, departments, and faculty to expand integration of career readiness competencies and high-impact educational practices throughout the curriculum.
Facilitate cross-disciplinary collaboration that strengthens connections between academic programs, career development, and workforce preparation.
Coordinate faculty workshops, planning sessions, and related professional development activities.
Identify and promote innovative practices that support faculty participation and institutional transformation.
Develop and cultivate strategic partnerships with employers, industry representatives, alumni, community organizations, government agencies, and other external stakeholders that advance institutional priorities and expand career-connected learning opportunities.
Provide strategic direction for employer and community engagement initiatives implemented in collaboration with the Student Success & Workforce Partnerships Coordinator and campus partners.
Coordinate initiatives that expand internships, mentoring, employer engagement, community-engaged learning, undergraduate research, and other career-connected opportunities.
Identify opportunities to strengthen workforce partnerships that align with institutional priorities and regional workforce needs.
Represent the project on university committees, community partnerships, and external collaborative initiatives.
Facilitate collaboration among internal and external stakeholders to support project implementation and long-term sustainability.
Represent the Strengthening Institutions Program at campus, employer, community, and workforce events to strengthen partnerships, increase awareness of project initiatives, and identify opportunities that advance project goals.
Coordinate participation in campus and community events that support career readiness, experiential learning, employer engagement, workforce development, and student success initiatives.
Coordinate project assessment activities and monitor progress toward project goals, objectives, and performance measures.
Collaborate with Institutional Research and the external evaluator to collect, analyze, and interpret project data.
Develop recommendations that support continuous improvement and informed decision making.
Coordinate implementation and effective utilization of project technologies that support participation tracking, assessment, reporting, and institutional effectiveness.
Prepare assessment reports, dashboards, and other materials that communicate project outcomes and institutional impact.
Provide strategic leadership for the institutional implementation, governance, and long-term adoption of the GivePulse platform in partnership with the Institute for Civic & Community Engagement.
Collaborate with the Student Success & Workforce Partnerships Coordinator, the Institute for Civic & Community Engagement, Institutional Research, Information Technology Services, and Academic Technology Services to establish institutional priorities, data strategies, reporting frameworks, and long-term sustainability for the GivePulse platform.
Coordinate the fiscal administration of the Strengthening Institutions Program, including budget planning, expenditure monitoring, financial forecasting, and resource allocation in collaboration with project leadership and appropriate university offices.
Monitor project expenditures to ensure alignment with approved budgets, project priorities, and grant objectives, identifying and recommending adjustments as needed.
Analyze budget trends and prepare fiscal reports, projections, and recommendations to support strategic planning and informed decision making.
Coordinate procurement, contracts, and purchasing activities in accordance with university, CSU, and grant requirements.
Develop and maintain administrative procedures that support effective project operations, compliance, and accountability.
Coordinate preparation of required fiscal, programmatic, and compliance documentation.
Monitor project implementation to ensure compliance with applicable university policies, CSU requirements, and sponsor regulations.
Coordinate implementation of project activities in collaboration with the Student Success & Workforce Partnerships Coordinator, ensuring effective communication, workflow, and alignment across project components.
Develop project work plans and implementation schedules and monitor progress toward completion of assigned activities.
Coordinate project meetings, assign follow-up actions, and monitor completion of project deliverables.
Other duties as assigned.

Requirements

General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Demonstrated ability to independently plan, organize, coordinate, and implement complex projects involving multiple priorities and stakeholders.
Demonstrated expertise in research, analysis, evaluation, and interpretation of information to develop sound conclusions and recommendations.
Ability to understand complex issues from a broad organizational perspective and develop strategic and operational solutions.
Demonstrated ability to exercise independent judgment and discretion in interpreting policies, analyzing problems, and recommending appropriate courses of action.
Ability to establish and maintain collaborative working relationships with faculty, staff, administrators, students, and external partners.
Demonstrated ability to effectively communicate information and ideas through written reports, presentations, and facilitation of meetings and collaborative processes.
Ability to analyze data, evaluate program effectiveness, and develop recommendations that support continuous improvement and informed decision making.
Working knowledge of budget administration, fiscal analysis, and resource management.
Master's degree from an accredited college or university in higher education, public administration, business administration, education, organizational leadership, or a related field.
Experience leading complex, grant-funded, or institution-wide initiatives in a higher education or public sector environment.
Experience developing and implementing strategic initiatives that involve multiple stakeholders and cross-functional collaboration.
Experience collaborating with faculty, academic departments, and administrative units to advance student success, career readiness, experiential learning, workforce development, or related initiatives.
Experience developing and maintaining partnerships with employers, industry, community organizations, government agencies, or other external stakeholders.
Experience with project planning, budget development and fiscal management, program assessment, data analysis, and performance reporting.
Experience developing operational processes, policies, or procedures that improve organizational effectiveness and support continuous improvement.
Experience working with student engagement, career services, experiential learning, or project management platforms, such as GivePulse, Handshake, Salesforce, or similar enterprise systems.
Knowledge of federal grant administration and applicable university and CSU policies and procedures.
Must be able to move boxes of paper, office supplies, outreach materials, displays, and event equipment weighing up to 20 pounds.
Must be able to bend, lift, move, and set up tables, chairs, displays, and other materials for meetings, workshops, outreach activities, and university events.
Occasional evening and weekend work may be required to support project implementation, professional development activities, employer engagement, career fairs, outreach events, conferences, and community events on and off campus.
Occasional local travel may be required to attend meetings, employer visits, community partner locations, conferences, and other project related activities.
Successful completion of a background check.
Must comply with CSU Executive Order 1083 as a condition of employment.
Must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Skills

Strategic leadership
Project management
Strategic planning
Implementation
Operational oversight
Assessment
Compliance
Cross-divisional collaboration
Faculty engagement
Partnership development
Workforce engagement
Fiscal management
Communication
Data analysis
Budget administration
Research
Analysis
Evaluation
Interpretation of information
Independent judgment
Discretion
Problem-solving
Team collaboration
Written reporting
Presentation
Meeting facilitation
Program assessment
Resource management
GivePulse platform
Handshake
Salesforce

Location

San Francisco, CA

Work Type

Full-Time
Temporary
On-site

Experience Level

Bachelor's degree and/or equivalent training and administrative work experience
Master's degree preferred
Experience leading complex, grant-funded, or institution-wide initiatives
Experience developing and implementing strategic initiatives
Experience collaborating with faculty and academic departments
Experience developing and maintaining partnerships
Experience with project planning, budget development and fiscal management, program assessment, data analysis, and performance reporting
Experience developing operational processes, policies, or procedures
Experience working with student engagement, career services, experiential learning, or project management platforms

Education Level

Bachelor's degree or equivalent training and administrative work experience
Master's degree in higher education, public administration, business administration, education, organizational leadership, or a related field preferred

Salary/Compensations

$76,584.00 – $81,276.00 annually

Benefits

Medical
Dental
Vision
Pension
401k
Healthcare Savings Account
Life Insurance
Disability Insurance
Vacation and Sick Leave
State Holidays
Fee Waiver program

About the Company

San Francisco State University is a 100% Smoke/Vapor-Free Campus.
Another Source is an authorized partner of SF State assisting in this search.

Equal Opportunity

San Francisco State University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised.
Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.