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About the Role
The Facilities Specialist will support the Senior Facilities Manager in coordinating facility management and health & safety tasks in Spin Master’s Long Island City, New York office. This role will manage daily office operations, vendor coordination, repair and maintenance, recordkeeping, and compliance activities, ensuring a safe, efficient, and welcoming workplace.
Responsibilities
- Manage daily office operations to ensure a productive and welcoming environment.
- Supervise day porter and janitorial staff.
- Partner with the Senior Facilities Manager to maintain 5S standards and shared space cleanliness.
- Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs.
- Sort, distribute incoming mail and packages; notify recipients of packages/shipment arrivals.
- Assure vendor Certificates of Insurance are up to date with building Property Management.
- Manage office supplies including inventory control, cost control, ordering, stocking etc. and special orders.
- Manage drinks and snacks including inventory control, cost control, ordering, stocking etc. and special orders.
- Manage Break room equipment (e.g. water and coffee machines) and coffee supplies.
- Create, enable and disable access badges.
- Keep daily/weekly log of daily attendance from access reports.
- Manage and update office floorplans and assist coordination of office moves.
- Coordinate facility services vendors and contractors (e.g., cleaning, HVAC, security, office equipment).
- Oversee preventive and corrective maintenance schedules to minimize disruptions.
- Liaise with property management to resolve building-related issues.
- Support the Senior Facilities Manager in implementing health & safety programs in the LIC office.
- Ensure compliance with Spin Master’s global H&S policies and U.S./local occupational safety regulations (OSHA).
- Maintain records, documentation, and training schedules; assist with audits and inspections.
- Serve as the local point of contact for health & safety matters in the LIC office.
- Manage purchase requests (PRs) and purchase orders (POs) in SAP for facility-related expenses.
- Set up vendors, track invoice approvals, and ensure timely payment.
- Maintain accurate financial records of facility spend for LIC and support budget tracking.
- Maintain accurate records of facility contracts, vendor agreements, and service reports.
- Support document archiving processes in compliance with company retention policies.
- Provide data collection, reporting, and administrative support to the Senior Facilities Manager.
- Assist senior management with facility-related tasks and projects.
- Perform other duties as assigned.
Requirements
- 5+ years of experience in facilities coordination, office management, or related field.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Proficiency in SAP (PR/PO creation, vendor management, invoice tracking) or similar ERP knowledge.
- Bilingual English/Spanish preferred
- Knowledge of workplace health & safety standards (OSHA) and facilities compliance and basic knowledge of building systems (HVAC, electrical, plumbing, security).
Skills
- Facilities coordination
- Office management
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- SAP (PR/PO creation, vendor management, invoice tracking)
- ERP knowledge
- English/Spanish bilingual
- Workplace health & safety standards (OSHA)
- Facilities compliance
- Building systems (HVAC, electrical, plumbing, security)
Location
- Long Island City, New York
Work Type
- Hybrid
Experience Level
- 5+ years
Salary/Compensations
- $48,500 to $64,700 Per Annum
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Retirement savings programs
- Paid time off
- Paid holidays
- Wellness resources
- Life insurance
- Disability insurance
- Employee assistance programs
About the Company
- Spin Master is a leading global children's toy, entertainment and digital gaming company.
- Our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader.
- Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.
- Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.
Equal Opportunity
- Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.
- Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes.