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About the Role
Reporting to the Director, Procurement, the Advisor, Procurement is responsible for carrying out all aspects of procurement services, including the acquisition of specialized goods and services according to ALTO’s policies. This role provides guidance, advice, and support to ensure the procurement process is effective, expeditious, ethical, and provides the best possible value for ALTO.
Responsibilities
- Provides consultation services to ALTO clients and assists them in completing relevant procurement documentation.
- Accurately maintains ALTO records and files.
- Ensures all required approvals are obtained.
- Plans, organizes, and leads the bid solicitation process, including chairing bid evaluation teams and facilitating bidder conferences and debriefings.
- Prepares and facilitates contractual negotiation sessions between ALTO clients and senior supplier representatives.
- Analyzes and prepares supplier contractual agreements, ensuring appropriate terms and conditions are included to protect ALTO's interests.
- Monitors and reviews the progress of contractual agreements and resolves problems.
- Manages critical and urgent procurement situations.
- Participates in projects that affect procurement activities, such as the development of standards, templates, and policies.
Requirements
- Minimum of 5 years of experience in a similar role.
- Experience in applying the competitive procurement process.
- Experience preparing statements of requirements and specifications.
- Experience drafting bid solicitation documents.
- Experience managing the bidding process.
- Experience analyzing bids and proposals.
- Experience negotiating and preparing agreements.
- Experience resolving disputes.
- Experience advising clients in the procurement process.
- Experience with policy and procedure interpretation.
- Experience with problem-solving.
- Experience using Microsoft Office products, electronic bid systems, authorized purchasing modules, and other software.
- Broad knowledge of procurement and contracting theories, principles, methods, techniques, and practices.
- Knowledge of contracting, procurement, and purchasing policies, procedures, business practices, and guidelines.
- Strong writing, speaking, and comprehension skills.
- Strong analytical and problem-solving skills.
- Strong client service orientation.
- Ability to deal with clients and suppliers with tact and diplomacy.
Skills
- Procurement
- Contracting
- Microsoft Office
- Electronic bid systems
- Purchasing modules
- Negotiation
- Problem-solving
- Client service
- Communication
Experience Level
- Minimum of 5 years of experience
Education Level
- Degree in Administration, Finance or Commerce
- Certificate in Purchasing from the Supply Chain Management Association of Canada
- Certificate in Procurement, Materiel Management and Real Property from the Government of Canada
About the Company
- ALTO