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About the Role
The Area Studies Manager provides comprehensive operational, project, and administrative support to the directors and affiliated faculty of the Munk School’s Area Studies centres. This role ensures efficient day-to-day operations, manages project tracking for centre activities and commitments, and works closely with the finance team to monitor project accounts.
Responsibilities
- Participate in annual planning exercises and implement project plans, coordinating tasks for projects and other strategic initiatives with stakeholders.
- Coordinate meeting schedules, agendas, materials, action, and follow-up items.
- Build and strengthen relationships with stakeholders and partners of strategic importance.
- Assemble information and submit proposals for funding.
- Schedule travel plans and request appropriate documentation, determining logistical details for events and programming.
- Monitor accounts for a project and/or program.
- Collect and submit expense reimbursement claims.
- Work closely with program, event and communications staff from across the Munk School.
Requirements
- Bachelor's Degree in area studies or related disciplines or an acceptable equivalent combination of education and experience.
- Minimum five (5) years’ relevant senior administrative and project experience, preferably in a university setting.
- Experience tracking project results against goals, generating reports on project results, and providing updates and analysis on project progression.
- Demonstrated experience supporting, tracking and reporting on multiple complex projects.
- Experience with report and document writing and editing and statistics compilation.
- Experience monitoring endowed and expendable funds.
- Experience providing administrative support to a senior faculty administrator, including support for coordinating meetings, and travel logistics and providing support for outreach and fundraising proposals and activities.
- Experience preparing and monitoring cyclical schedules with upcoming events and deadlines, developing office procedures and maintaining an efficient office workflow.
- Experience working with committees and taking minutes.
- Excellent interpersonal skills to manage stakeholder relationships with diplomacy, cultural sensitivity, awareness of protocol, geopolitical sensitivities.
- Experience with project management software such as Air Table, Trello, Asana or other similar systems.
- Extensive knowledge of MS Office (Word, Excel, Access) and working with databases.
- Excellent organization and time management skills.
- Excellent verbal and written communications skills.
- Aptitude for analysis and has solid problem-solving skills.
- Demonstrated sound judgement in the handling of sensitive and confidential matters.
Skills
- Project management software (Air Table, Trello, Asana or similar)
- MS Office (Word, Excel, Access)
- Databases
- Organization
- Time management
- Verbal communication
- Written communication
- Analysis
- Problem-solving
- Diplomacy
- Cultural sensitivity
- Awareness of protocol
- Geopolitical sensitivities
Location
- St. George (Downtown Toronto)
Work Type
- Full-Time
- Term
Experience Level
- Minimum five (5) years’ relevant senior administrative and project experience
Education Level
- Bachelor's Degree in area studies or related disciplines or an acceptable equivalent combination of education and experience.
Salary/Compensations
- $84,564 with an annual step progression to a maximum of $108,145
About the Company
- The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world.
- The Munk School of Global Affairs & Public Policy proudly offers undergraduate and graduate degree programs in a variety of areas of global affairs and public policy expertise.
- Our School brings together world class faculty and students from a range of disciplines to tackle the most pressing global and public policy issues of our time.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.