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About the Role
Assist the Controller in directing the financial activities of the hotel, safeguarding assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.
Responsibilities
- Sort and verify accuracy of Night Audit work, including reconciliation of banquet check extensions, coding of banquets at cost, and review/route sales and promotion checks.
- Record department administration phone calls and inform the Controller of any potential concerns.
- Post city ledger payments, reconcile and bill all city ledger accounts, and perform follow-up billing and credit collection.
- Reconcile credit card back-up to the General Cashier Summary and bill out credit cards.
- Maintain accurate and legible logs for all credit cards.
- Set up new accounts in accordance with established credit policy.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain the binder.
- File and distribute credit card cancellations, bulletins, and credit warnings.
- Process and follow up on all returned checks accepted as cash payment.
- Record General Ledger and City Ledger reconciliations.
- Verify purchasing procedures, including purchase order price vs. invoice price and quantity.
- Maintain an accurate, up-to-date Purchase Order Log.
- Route invoices with purchase orders to department heads and Executive Committee members for approval.
- Ensure account coding is accurate and invoices are returned promptly.
- Process all approved invoices for payment, ensuring appropriate signatures and back-up are attached.
- Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices, paid invoices, and voided check files in an organized manner.
- Interface checks and submit a log of all manual checks to the Controller.
- Comply with attendance rules and be available to work on a regular basis.
- Perform any other job-related duties as assigned.
Requirements
- Bachelor’s Degree in Accounting preferred.
- Accounting and Hotel experience preferred.
- Strong organizational skills with attention to detail.
- Ability to compile facts and figures.
- Ability to operate personal computer and calculator.
- Effective verbal and written communication skills.
- Ability to adapt communication style to suit different audiences.
Skills
- Accounting
- Hotel Experience
- Organizational Skills
- Attention to Detail
- Compiling Facts and Figures
- Personal Computer Operation
- Calculator Operation
- Verbal Communication
- Written Communication
- Adaptable Communication Style
Education Level
- Bachelor’s Degree in Accounting preferred
Salary/Compensations
- $30.00 - $30.00 Hourly
Benefits
- Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield
- Vision insurance programs through EyeMed
- Vacation, Sick and Holiday programs
- Pet insurance through the ASPCA
- Supplemental, Spousal and Child Life insurance
- Short and Long-Term Disability plans
- 401(k) Savings Plan with matching funds
- Discounts through 'YouDecide' program
- Hotel Room Discount programs
About the Company
- HEI Hotels & Resorts is proud to welcome the Freehand New York to our growing portfolio of distinguished properties.
- Freehand is a collection of hotels that combine the social culture of a hostel with innovative design, award winning food and beverage, and a community-driven atmosphere.
- At HEI, we understand that exceptional hotels are built by exceptional people.
- Our continued success is driven by our associates — the heart of every guest experience.
- Where people choose to work matters.
- In return for that choice, we are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence.
- Simply put, we honor the privilege of our associates choosing HEI by investing in them — ensuring they thrive, grow, and elevate every property we serve.
Equal Opportunity
- HEI Hotels and Resorts is an equal opportunity employer.
- We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
- We value U.S. military experience and invite all qualified military candidates to apply.
- Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.
- You may be the perfect candidate for this or for other roles within our organization!