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About the Role

The Sample Management Coordinator is responsible for managing and coordinating stability and non-stability samples at Eurofins BioPharma Product Testing (EBPT) Toronto. This role supports the sample entry process to ensure client samples are received, logged, stored, and distributed in a timely and compliant manner within a deadline-driven, fast-paced environment.

Responsibilities

Coordinate with clients to ensure proper documentation accompanies incoming samples.
Assist with logging all incoming samples in accordance with SOPs.
Liaise with customers and internal laboratory staff to ensure sample logging information is accurate.
Review client-provided specifications and tests associated with incoming samples.
Request Sample Submission Forms (SSF) and/or Purchase Orders (POs) when required.
Verify that incoming samples comply with internal procedures and methodologies.
Deliver logged samples to appropriate departments in a timely manner.
Audit booked samples in LIMS against SSF, sample labels, and current SOPs.
Correct templates or inform appropriate personnel of required corrections.
Coordinate sample release to laboratory departments before shift end.
Communicate in a timely manner with the Regulatory/Consulting department regarding samples received for their clients.
Segregate Consulting/Regulatory department samples designated for retention purposes.
Label retention samples in accordance with Consulting/Regulatory client SOPs and store in designated retention areas.
Maintain organization and traceability of retained samples within the retain room.
Assist with destruction of retention and excess samples in accordance with approved procedures and applicable SOPs.
Receive stability samples and log sample information accurately into the stability database.
Ensure samples are stored under appropriate stability conditions.
Maintain stability chambers in a clean and organized condition.
Maintain stability database including inventory, schedule changes, and comments.
Remove tested products from the stability database on a weekly basis.
Prepare stability protocols based on client requirements.
Generate and review weekly stability reports.
Pull certificates of analysis and complete required documentation.
Conduct packaging assessments where required.
Remove stability samples according to schedule and submit to laboratory.
Maintain stability program documentation and records.
Assist with creation of product templates and stability study templates in eLIMS.
Use eLIMS to manage trend reports and queries.
Maintain accurate documentation and records.
File, scan, and maintain records related to sample management and stability programs.
Ensure compliance with GMP, GLP, and data integrity requirements.
Follow applicable SOPs and quality system requirements.
Support internal and external audits and regulatory inspections.
Identify and escalate sample-related compliance risks.
Support deviation, investigation, and CAPA activities when required.
Maintain sample chain of custody and traceability.
Provide cross-coverage within the Sample Management team during absences and peak workload periods, assisting with workload prioritization and backlog management to ensure timely sample processing and uninterrupted stability program activities.

Requirements

Minimum 1 year working with sample management in a pharmaceutical environment.
Experience working in a contract laboratory is considered an asset.
Experience with LIMS/eLIMS systems considered an asset.
Laboratory environment requiring standing for greater than 50% of the time.
Light lifting requirements up to 20 lbs.
Shift work and overtime may be required.
Occasional weekend and evening work may be required.
Fast-paced, deadline-driven work environment.

Skills

Excellent organizational skills.
Strong verbal and written communication skills.
Strong grasp of spoken and written English.
High level of accuracy and strong attention to detail.
Ability to work independently, while supporting a collaborative, team-based department.
Ability to multitask and manage competing priorities.
Ability to work in a fast-paced environment and meet deadlines.
Strong problem-solving skills.
Proactive and self-disciplined work style.
Demonstrate satisfactory work performance and attendance record.
High level of professionalism and confidentiality.
Strong customer service orientation.
Ability to learn quickly and apply knowledge effectively.
Strong planning and time-management skills.
Computer proficiency – Microsoft Office, especially Excel.

Location

Toronto, ON
Mississauga, ON (relocation expected in 2026)

Work Type

Full-time
Onsite

Experience Level

Minimum 1 year experience

Education Level

B.Sc. degree preferably in Chemistry, or diploma in related field.

Salary/Compensations

up to CAD 42000 - yearly

Benefits

Health & dental coverage
Life and disability insurance
RRSP with 3% company match
Paid holidays
Paid time off

About the Company

Eurofins Scientific is an international network of independent life sciences companies providing analytical testing services.
The company makes life and the environment safer, healthier, and more sustainable.
Eurofins laboratories work with major companies to ensure product safety, authenticity, and accurate labeling.
Eurofins is a global leader in food, environment, pharmaceutical, and cosmetic product testing, as well as discovery pharmacology, forensics, advanced material sciences, and agroscience contract research services.
The company is also a market leader in genomics testing, clinical studies support, and biopharma contract development and manufacturing.
Eurofins has a rapidly developing presence in specialized molecular clinical diagnostics and in-vitro diagnostic products.
Eurofins has grown from one laboratory to over 65,000 employees across a network of over 950 laboratories in 57 countries.
Eurofins companies offer over 200,000 analytical methods.
Eurofins generated EUR 7.296 billion revenues in FY 2025 and has been one of the fastest-growing listed European companies for almost three decades.

Equal Opportunity

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca.