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About the Role
The Administrative Assistant supports multiple AIM departments, including maintenance and Information Technology, with purchasing and receiving. This role helps triage building and operational needs and provides ongoing support to the Executive Admin team for planned outcomes.
Responsibilities
- Maintain organized logs of inventory, invoices, receivables, and shipping trackers using Microsoft applications.
- Obtain quotes and prioritize best value purchasing.
- Work within a ticketing system.
- Provide welcoming, friendly, supportive customer service.
- Support all agency communications, including phone, email, fax, and inter-office mail.
- Accept agency deliveries.
- Schedule meetings.
- Follow all safety regulations as outlined in AIM policies and procedures.
- Respect and support the self-directed decisions and goals of agency consumers.
- Support the agency's marketing efforts.
- Maintain high attention to confidentiality.
- Assist people with disabilities and their families by referring them to other AIM programs.
Requirements
- High school diploma with at least five years of customer service experience.
- Other combinations of education and experience may be considered.
- Strong computer application literacy.
- Knowledge of systems, organizations, and community-based resources that serve people with disabilities.
- Must be highly organized in fast-paced environments.
- Dependable vehicle and acceptable driving record.
- Work is typically performed indoors and requires lifting of up to 50 pounds, and the ability to sit and work at a computer for prolonged periods of time.
Skills
- Microsoft applications
- Purchasing
- Receiving
- Ticketing system
- Customer service
- Communication (phone, email, fax, inter-office mail)
- Confidentiality
Location
- Onsite
Work Type
- Full-time
Experience Level
- 5+ years customer service experience
Education Level
- High school diploma
Benefits
- Reliable Schedule - 8:00 am - 4:30 pm
- Employee Discounts
- Medical, Dental, Vision, and Life insurance
- 403(b) with matching
- Generous Paid Time Off
- Culture of work/life balance
About the Company
- AIM is a mission-driven organization.
Equal Opportunity
- Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province, or Local status unrelated to the performance of the work involved.