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About the Role

You will play an important role in supporting the smooth delivery of the CMA’s Physician Leadership Institute programs and helping to create a positive, welcoming experience for learners, faculty, and colleagues. You are a proactive person who thrives on keeping things organized, making sure the details are covered, and helping others stay prepared. You enjoy hands-on administrative work and are comfortable juggling multiple schedules, timelines, communications, and requests while maintaining accuracy and following through to keep things moving.

Responsibilities

Coordinated administrative details for programs, courses, events or similar initiatives, including schedules, registrations, communications and follow-ups.
Supported participants, clients or partners by responding to questions, sharing information and making sure they have the information, materials and resources they need.
Prepared and distributed agendas, program materials, learning resources or other communications while keeping timelines and deliverables on track.
Maintained accurate records, databases, shared files, or tracking tools, with careful attention to participant information and other administrative details.
Supported administrative processes involving invoices, payments, purchasing documentation, inventory or financial record-keeping.

Requirements

Organized – you know how to keep multiple tasks, deadlines, and details moving at once, and adjust when priorities change.
Dependable – you follow through, proactively follow up, and can be counted on to keep things on track.
Good judgment – you can handle routine issues independently and know when to ask questions or flag something that needs support.
Detail-oriented – you notice when something doesn’t line up and take pride in getting things right.
Service-oriented – you communicate clearly, respond quickly, and enjoy helping others have a positive experience.
Proficiency in French is an asset, but not a requirement of this role.

Skills

Using technology to support day-to-day coordination and delivery, with experience using tools such as Microsoft Excel, Teams, SharePoint, Zoom, project management tools or learning management systems being an asset.

Location

Ottawa ON (Hybrid)
Toronto ON (Hybrid)
Ontario CA (Remote)
Quebec CA (Remote)

Work Type

Temporary one-year term
Hybrid
Remote

Salary/Compensations

$49,000 to $61,500

Benefits

Colleagues committed to meaningful work
Leaders that have your backs
An enterprise that embraces change
The tools to do your job
An unmatched employee experience
Wellness initiatives that’ll make your jaw drop

About the Company

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with partners and counterparts nationally across Canada.

Equal Opportunity

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.
Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.