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About the Role

The Event Coordinator provides administrative and coordination support across Live Nation’s VIP Operations department, assisting with the planning, organisation and delivery of VIP experiences across the UK touring portfolio. This role supports ticketing administration, tour coordination, event advancement, reporting and general operational support, ensuring information is accurately maintained and communicated across multiple tours simultaneously.

Responsibilities

Provide day-to-day administrative and coordination support across VIP Operations, assisting colleagues across ticketing, event delivery and finance according to evolving priorities.
Support the preparation and maintenance of VIP ticket builds, package configurations, allocations, inventory information and on-sale requirements, working with the Ticketing Director and relevant stakeholders.
Maintain central trackers, schedules and event documentation across multiple tours simultaneously, ensuring key information, deadlines and outstanding requirements are recorded and monitored.
Assist with gathering and circulating event-specific information, coordinating venue details and operational requirements, and following up with promoters, tour management, venues and suppliers ahead of shows.
Maintain accurate departmental records, shared documents, databases and reporting tools, ensuring information is accessible, consistent and up to date.
Compile, organise and validate ticketing and operational data, prepare reports and highlight discrepancies or missing information for review by the relevant team members.
Coordinate the exchange of information between internal teams and external stakeholders, ensuring queries are directed appropriately and outstanding actions are followed through.
Assist with the preparation of presentations, meeting materials, action logs, operational documents and other tasks supporting departmental projects and initiatives.
Monitor deadlines and outstanding deliverables, maintain action lists and flag potential delays or issues that may affect ticketing preparations or event readiness.
Contribute to the development and refinement of administrative processes, templates, trackers and working practices to improve consistency and efficiency across the department.

Requirements

Experience in an administrative or coordination role, ideally within live music, ticketing, touring, festivals or the wider entertainment industry.
Ability and willingness to support a range of departmental functions, including ticketing administration, touring operations, project coordination as well as general business support.
Understanding of the importance of confidentiality, accurate record-keeping and adherence to internal processes.
Experience managing shared documents, databases, inboxes or other systems used to coordinate departmental activity.
Ability to adapt to changing requirements and provide flexible support across different teams and projects.

Skills

Proficiency in Microsoft Excel; numerically minded with the ability to maintain ticketing trackers, manipulate data and produce accurate reports.
Strong organisational and administrative skills, with the ability to manage multiple tasks and competing priorities.
Excellent attention to detail and a commitment to maintaining accurate records, documentation and departmental information.
Willingness to learn how to support VIP ticket builds, package configuration, allocations and on-sale preparations across multiple tours and venues.
Ability to gather, organise and present information clearly to support departmental decision-making and operational delivery.
Strong administrative problem-solving skills, with the ability to identify discrepancies, resolve routine queries and escalate issues appropriately.

Location

Farringdon, London
onsite at shows

Work Type

Full time
Permanent

Benefits

Tickets to shows and festivals
Unlimited annual leave
Use of arcade machines in the basement games room
Onsite gym equipment
Fitness and meditation classes
Fully stocked complimentary coffee bar with barista
Heavily subsidised lunch options
Regular staff events in atrium stage space including hosting speakers and open mic nights

About the Company

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship.
Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide.
Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries.
These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year.
For additional information, visit www.livenationentertainment.com

Equal Opportunity

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.
You will be working in an inclusive environment and be encouraged to bring your whole self to work.
We will do all that we can to help you successfully balance your work and homelife.
As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.