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About the Role
As one of our first US hires, you will build and run a payroll process for our new US entity, with a particular focus on commission payroll. You will ensure our people are paid accurately, on time, and in full compliance with US federal, state and local requirements.
Responsibilities
- Run the full end-to-end US payroll cycle, including semi-monthly and bi-weekly payrolls, accurately, on time and in line with federal, state and local requirements.
- Own commission payroll: validate and process commissions, bonuses, draws, clawbacks and true-ups in line with commission plans and agreed payment schedules, ensuring they are taxed, reported and included in overtime calculations correctly.
- Partner with Sales and Finance to obtain and reconcile commission data, investigate discrepancies, and make sure payouts are complete and approved before each payroll runs.
- Prepare and file payroll tax deposits and returns (such as Form 941 and state equivalents), and manage year-end reporting, including W-2s.
- Administer deductions and benefits, including health insurance, 401(k) contributions and wage garnishments, and send contribution files to benefit and retirement providers.
- Prepare and post payroll journals, manage financial entries in our accounting tool, and support month-end close with payroll reconciliations, accruals (including commission accruals) and related reporting.
- Respond to employee payroll and commission queries promptly and clearly.
- Act as the key link between HR and Finance so that payroll information is accurate, complete and timely.
- Coordinate with our European finance and payroll colleagues, and support ad hoc finance and payroll projects as required.
Requirements
- Proven end-to-end US payroll processing experience, ideally 3+ years across multiple states
- Hands-on experience with commission-based payroll, such as tiered or accelerated plans, draws, clawbacks and retroactive adjustments
- Strong working knowledge of US payroll legislation and taxes: federal, state and local withholding (including supplemental wages), FICA, FUTA, SUTA, FLSA and regular-rate overtime rules, multi-state compliance, and state-specific commission and paid-leave laws
- Experience with benefits and 401(k) administration
- Advanced Excel skills, with the confidence to work with large datasets
- Exceptional accuracy and attention to detail
- Clear communicator who can explain pay and commission calculations to employees and stakeholders
- Organized and self-managing, able to handle competing deadlines and keep payroll on schedule without being chased
- Discretion and integrity with confidential employee data, with an understanding of data protection and privacy requirements
- Problem-solving mindset: you find the root cause of discrepancies and resolve them quickly
- Collaborative and comfortable working across time zones with colleagues in Europe
Skills
- Payroll processing
- Commission payroll
- US payroll legislation and taxes
- Benefits administration
- 401(k) administration
- Excel
- Communication
- Organization
- Problem-solving
Location
- New York
Work Type
- Fully onsite
Experience Level
- 3+ years
Education Level
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), or working towards it (Nice to have)
Salary/Compensations
- $65,000 – $85,000
Benefits
- Health insurance
- 401(k)
About the Company
- Flatpay is dedicated to innovating the market for payment solutions and financial services in the SME segment with customer-centric and transparent services.
- We've grown into one of the fastest-growing fintech companies out of the Nordics and Denmark's fastest unicorn company.
- Today, we're more than 2,000 colleagues across Europe, building products that make a real difference for our customers.
- We're now launching in the US and are looking for the first people to join our rocket ship out of New York!
- We're ambitious, move fast, and like to challenge the status quo – but we also believe work should be fun.
- We celebrate wins, help each other out, and create an environment where people can do great work while genuinely enjoying the journey.
- Joining Flatpay means stepping into a dynamic environment where innovation is encouraged, and teamwork is celebrated.
- Here, you'll have the opportunity to make a meaningful impact, contributing to our mission of empowering merchants to succeed.
- With us, you'll experience an ambitious drive to constantly push boundaries and redefine what's possible.
- While we don't take ourselves too seriously, we take our responsibility towards our people very seriously.
- We welcome driven, low-ego individuals who live our values and want to grow with us.
- At Flatpay, how we work matters as much as what we achieve.
- Happy Humans – We bring energy to our work and create teams people enjoy being part of.
- No Assholes – We perform at a high level while treating colleagues and customers with respect.
- It's Our Business, Own It – Everyone takes responsibility and manages their work like it's their own business.
- Start With No – We challenge ideas, think commercially and focus on what truly creates value.
- Sky-High Ambitions – We set bold goals and expect people to keep raising the bar.
- The Best Argument Wins – Titles don't decide outcomes. We debate openly to reach the best decisions.