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About the Role
CAIS is seeking an Office Manager to oversee the daily operations of our growing office, ensuring the workspace, tools, and essential functions support team productivity. This hands-on role involves managing facilities, vendors, events, and supporting various operational functions, with opportunities for process improvement.
Responsibilities
- Own day-to-day office operations to keep the workspace functional and welcoming.
- Own the office meal and snack program end to end, managing vendors, stocking, and gathering feedback.
- Serve as the primary contact with building management for maintenance, security, janitorial services, and repairs.
- Manage building access and visitor logistics, ensuring a professional environment for guests.
- Coordinate office vendors such as cleaning, supplies, and maintenance, ensuring clear expectations are met.
- Work with the managed IT provider on in-office needs for staff.
- Prepare the office side of onboarding and offboarding, including welcome kits and workspace setup.
- Setup for all-hands, celebrations, and in-office events, potentially including after-hours or weekend support.
- Support the team’s remote employees, contractors, and guests when they visit the office.
- Identify and propose fixes for operational inefficiencies.
- Keep Standard Operating Procedures (SOPs) current and flag potential issues.
- Automate recurring work using AI tools and other software where appropriate.
- Support operational projects such as office moves or build-outs.
- Act as the first point of contact for staff questions and operational requests, ensuring they are tracked and resolved.
- Handle ad hoc requests from leadership and other teams, including logistics and research.
- Coordinate recruiting logistics, including interview scheduling and candidate communication.
- Support People Ops, IT, and Finance with daily tasks like account setup, tool access, and invoice processing.
- Keep Operations documentation and trackers current.
Requirements
- 3+ years of experience in office management, workplace operations, administrative operations, or a similar hands-on role.
- Experience owning an office or operations function with minimal oversight.
- Experience managing vendors and tracking a budget.
- Strong organization and follow-through skills, with the ability to manage multiple tasks simultaneously.
- Friendly and professional demeanor.
- Clear, friendly written and verbal communication skills.
- High agency and low ego; proactive and committed.
- Discretion in handling sensitive information.
- Comfort with physical tasks such as receiving deliveries, rearranging spaces, and lifting up to 30 lbs.
- Genuine interest in AI safety and CAIS’s mission.
Skills
- Vendor management
- Budget tracking
- Organization
- Follow-through
- Communication (written and verbal)
- Interpersonal skills
- Problem-solving
- Process improvement
- Automation
- AI tools
- Recruiting coordination
- Basic finance administration (invoices, expenses)
- Google Workspace
- Slack
- Notion
- DoorDash for Business
- Forkable
Location
- San Francisco, CA
Work Type
- Full-time
- On-site
Experience Level
- 3+ years
Salary/Compensations
- $40–$50 per hour
Benefits
- Health insurance for you and your dependents
- 401K plan + 4% matching
- Unlimited PTO
- Lunch and dinner at the office
- Annual Professional Development Stipend
- Access to top talent in AI safety research
About the Company
- The Center for AI Safety (CAIS) is a leading research and advocacy organization focused on mitigating societal-scale risks from AI.
- Past achievements include releasing a widely used measure of AI capabilities, running a large compute cluster for AI safety research, and publishing a global statement on AI Risk signed by prominent AI figures.
Equal Opportunity
- The Center for AI Safety is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, medical condition, marital status, military or veteran status, or any other protected status in accordance with applicable federal, state, and local laws.
- In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.
- We value diversity and encourage individuals from all backgrounds to apply.