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About the Role

We are looking for a polished, personable, and energetic receptionist/office administrator to provide reception and administrative support. You will maintain a welcoming office entrance, greet visitors, answer phones, respond to inquiries, organize files, and manage general office functions.

Responsibilities

Serve as the first point of contact and ambassador of first impressions.
Manage visitor access by distributing and retrieving card keys and updating logs.
Assist with special projects, administrative tasks, and provide general information and support.
Utilize computer systems for visitor tracking, work order input, and conference room management.
Support interview scheduling and welcome candidates.
Provide conference room support, including supply management and A/V troubleshooting.
Demonstrate confidence, professionalism, responsiveness, and exceptional customer service.
Perform other facility management assignments as directed.
Handle incoming calls by answering, providing information, taking messages, screening, and transferring calls.
Maintain a daily call log and check voicemail.
Greet visitors and callers in a friendly and hospitable manner, determine their needs, and direct them accordingly.
Offer refreshments to visitors as needed.
Manage inventory and restock office and kitchen supplies.
Maintain cleanliness and organization of the reception area, copier areas, and kitchen.
Set up and clean up conference rooms for meetings, including placing lunch orders.
Schedule repairs and general maintenance for the office and equipment.
Collaborate with other Executive Assistants for additional support or backup.

Requirements

High school diploma required.
Front desk experience and/or strong customer service background required.
Flexibility to work alternate shifts when necessary.
Proficiency in Outlook, Word, and Excel.
Ability to learn quickly and function as a flexible team player.
Capacity to multi-task and handle difficult situations professionally.
Excellent oral and written communication skills.
Possess a pleasant, professional, enthusiastic demeanor with attention to detail.
Flexibility with hours and willingness to work overtime when required.

Skills

Customer service
Outlook
Word
Excel
Communication skills
Multi-tasking
Professionalism
Attention to detail

Location

San Francisco, CA

Work Type

Hybrid

Education Level

High school diploma

Salary/Compensations

$30.00 - $33.65 per hour

Benefits

Annual bonus
Medical insurance
Dental insurance
Vision insurance
Flex paid time off program
Parental leave
Employee discount/perks
Retirement plan with employer contributions
Summer Fridays
Opportunity to work from anywhere for two weeks during the calendar year
December wellness/shutdown week

About the Company

Kendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton.
Kendo is the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers.
Kendo brands are creative, inspiring, and innovative through original development, collaborations, and acquisitions.
The Kendo team redefines the beauty industry through great product, storytelling, and retail/DTC partnerships.
Core values include: 'Can Do' Spirit, Advocacy, Diversity, and Inclusion, Storytelling, Resilience, and Product Excellence.
The Kendo house of brands includes: Fenty Beauty, Fenty Skin, Fenty Eau de Parfum, Fenty Hair, Ole Henriksen, Lip Lab.