Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Fleet Management Coordinator role.
Rezi rewrites your resume against Hillside's job description. Free.
Tailor your resume to this Fleet Management Coordinator role.
Rezi rewrites your resume against Hillside's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Fleet Management Coordinator posting at Hillside — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Fleet Management Coordinator posting at Hillside — free, in seconds.
About the Role
The Fleet Management Coordinator oversees daily operations, maintenance, and administration of the organization’s vehicle fleet to ensure safe, reliable, and efficient transportation. This role supports programs by coordinating vehicle maintenance, monitoring safety and compliance, and ensuring vehicle availability. The position liaises with programs, staff, and vendors to address transportation needs and promote responsible resource use.
Responsibilities
- Develop, implement, and maintain agency vehicle policies and procedures.
- Manage monthly WEX fuel card activity, including statement and daily charge reviews.
- Review and process monthly Enterprise rental account statements and invoices.
- Monitor weekly and monthly speeding reports and GPS tracking systems through Azuga.
- Administer E-ZPass accounts, including statement reviews and ordering replacement transponders.
- Maintain AAA membership records, track expiration dates, coordinate renewals, and order replacement cards.
- Coordinate staff loaner vehicle requests and reservations.
- Maintain accurate and up-to-date physical and electronic fleet records.
- Coordinate vehicle recall appointments and follow up on repairs.
- Manage annual vehicle insurance documentation and coordinate replacement documents.
- Coordinate annual Department of Transportation (DOT) renewals and maintain required documentation.
- Manage DMV-related fleet activities, including license plate and registration management.
- Coordinate with campus and site-based Fleet Coordinators, facilitating meetings and serving as a liaison.
- Coordinate semiannual fleet vehicle cleaning services, including scheduling and PO requests.
- Conduct quarterly inspections of all fleet vehicles to assess condition, verify status, and review maintenance needs.
- Perform other duties as assigned.
Requirements
- Unrestricted, valid NYS driver’s license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards.
Skills
- Knowledge of fleet management practices, vehicle maintenance procedures, and vehicle safety standards.
- Strong organizational skills with the ability to manage multiple fleet-related responsibilities and deadlines.
- Effective written and verbal communication skills.
- Strong attention to detail.
- Effective problem-solving and analytical skills.
Location
- Rochester, NY
Work Type
- Full-time
- 40 hours
- Monday-Friday, 8:00am-4:30pm schedule
- May require travel to any Hillside location
Experience Level
- Minimum 1 year of experience in vehicle maintenance and/or vehicle safety required
Education Level
- High School diploma or GED required
Salary/Compensations
- $22.50 Minimum pay rate
- $31.00 Maximum pay rate, based on experience
Benefits
- Generous paid time off
- Paid holidays
- Comprehensive medical, dental and vision coverage
- Flexible spending account
- 403(b) retirement savings plan with employer match
- Employee Assistance Plan
About the Company
- At Hillside, we believe that healthy youth and strong families with opportunities to succeed are the foundation of any thriving community.
- Guided by this belief, we provide community-based services, education, and residential treatment to positively impact lives, in partnership with youth and families who have experienced trauma.
- From locations across Central & Western New York and Prince George’s County, Maryland, our programs serve nearly 10,000 youth, adults, and families each year.
- Partnering with families and communities, we deliver high-quality, evidence-based services, in the appropriate settings — whether on residential campuses or in schools, homes, or the workplace.
- By measuring the impact of our work, we endeavor to deliver ever better outcomes every day.
Equal Opportunity
- Hillside is committed to equal opportunities for all, supporting a diverse workforce, creating development opportunities for our people.
- Hillside is an equal opportunity employer; individuals from underrepresented and/or marginalized identities, Veterans, and disabled persons are encouraged to apply.
- Upon request, reasonable accommodations will be provided for the disabled.