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About the Role
This role offers an opportunity to provide high-quality executive support to the Group Managing Director and the wider Senior Leadership Team, playing a pivotal role in the agency's operations. The ideal candidate will be exceptionally organised, curious, proactive, and take ownership, anticipating needs and solving problems independently. This position requires managing competing priorities, dealing with senior stakeholders, and maintaining a calm, capable, and solutions-focused approach.
Responsibilities
- Proactively manage complex diaries, priorities, and schedules across multiple geographies and time zones, anticipating pressures, resolving conflicts, and protecting time for key priorities.
- Act as a trusted point of contact for the Group Managing Director, using sound judgement to prioritise requests and progress actions independently.
- Coordinate domestic and international travel arrangements, alongside accurate and timely expense management.
- Support the Group Managing Director and Senior Leadership Team with leadership meetings and key business activities, coordinating agendas, materials, and logistics, and ensuring actions are followed through.
- Liaise confidently with clients, senior leaders, and teams across Langland and Publicis Groupe, handling sensitive and confidential information with discretion.
- Support agency operations and key initiatives, including onboarding of new hires and coordinating internal, client, and agency events.
- Provide high-quality document formatting and proofreading support for internal and client-facing materials.
- Use Microsoft 365, generative AI, and emerging productivity tools to streamline administration, improve processes, automate repetitive tasks, and introduce smarter ways of working.
Requirements
- Previous experience as an Executive Assistant supporting senior leadership, ideally within a fast-paced professional, creative, or agency environment.
- A proactive, self-starting mindset, with the confidence to take ownership and use your initiative.
- Exceptional organisational skills and the ability to manage multiple competing priorities.
- Strong judgement and decision-making skills, knowing when to act independently and when to escalate.
- Excellent communication skills and attention to detail, along with a genuine desire to improve how things are done.
- Confidence building relationships with people at all levels, including senior executives and clients, and a positive, collaborative attitude.
- A calm, professional, and solutions-focused approach, particularly when priorities change or pressure increases.
- Advanced Microsoft 365 skills and confidence using generative AI and new technology.
Skills
- Microsoft 365
- Generative AI
- Executive Assistant support
- Diary management
- Travel coordination
- Expense management
- Meeting coordination
- Document formatting
- Proofreading
- Relationship building
- Communication
- Attention to detail
- Problem-solving
Location
- Office-based (4 days per week)
Work Type
- Full-time
- Hybrid
Experience Level
- Senior
Benefits
- Pension
- Life Assurance
- Private Medical cover
- Reflection Days
- Shared Parental Leave
- Inclusive Benefits
- Employee Action Groups
About the Company
- Langland, a Publicis Health company, is a health communications agency focused on Clinical Trial Experience, Medical Strategy & Education, Public Relations & Engagement, and Advertising.
- The company believes health brings people together and aims to create healthier futures by breaking down barriers.
- Langland emphasizes a passion for craft, centering its disciplines around science, strategy, and creativity.
Equal Opportunity
- Langland is an equal opportunities employer and welcomes applications from people of all backgrounds.
- The company does not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.
- They are committed to providing a fair, accessible, and inclusive recruitment process and will work with candidates to ensure accessibility needs are met.
- The company fosters a culture where everyone feels seen, respected, and genuinely included, guided by values of empathy, mutual uplift, responsibility, and embracing change.