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About the Role
As the Expense Administrator for the Facilities Department, you will be responsible for the review, analysis, approval, and processing of all invoices through Service Channel and Concur. You will handle issue resolution, partner with department managers, and ensure timely invoice submission and payment documentation. You will also serve as the primary contact for prospective vendors, maintaining an up-to-date vendor database.
Responsibilities
- Act as main point of contact directly for vendors, ensuring accuracy of invoices and adherence to contract terms.
- Review, analyze, and approve supply, maintenance, and service invoices for Barnes & Noble and Paper Source stores in Concur and ServiceChannel.
- Process department invoices in Concur by uploading, ensuring required backup and spend requests are obtained, and confirming vendor payment receipt.
- Partner with department members to address issues and ensure timely approval levels.
- Prepare invoice reporting from ServiceChannel and Concur, following up on variances.
- Respond to prospective vendors and maintain a real-time, complete, and current vendor database.
Requirements
- Excellent presentation and communication skills with the ability to adjust communication style.
- Technical organization.
- Ability to manage multiple projects simultaneously in a high-volume capacity and meet deadlines.
- Solid decision-making skills based on changing conditions.
Skills
- Excel
- Word
- Power Point
- Outlook
- Access
Location
- New York, NY
Work Type
- Full-time
Experience Level
- Depending on experience, seniority
Education Level
- Bachelor’s degree
- Proven background in accounting
Salary/Compensations
- $70,000 annually
Benefits
- Employee Discount
- EAP
- Sick Pay
- Paid Time Off
- Paid Maternity and Parental Leave
- Company Paid Holidays
- Transit
- 401(k) with Company Match
- Comprehensive Health Benefits (Medical, Dental and Vision)
- Healthcare and Dependent Care Spending Accounts
- Healthcare Spending Account
- Disability Benefits
- Life Insurance
- Tuition Reimbursement
About the Company
- Barnes & Noble is the leading book retailer in the United States, with roots dating back to 1873.
- Operates approximately 700 bookstores nationwide and serves over 700 communities.
- Maintains a robust digital presence through BN.com, NOOK® eBooks and audiobooks, and educational resources like SparkNotes.
- Includes complementary retail brands such as Paper Source, Books Inc., Tattered Cover, and B. Dalton.
- Experiencing strong momentum with plans to open approximately 60 new stores in 2026.
- Remains the #1 bookseller in the U.S. and a trusted partner within the publishing and retail ecosystem.
Equal Opportunity
- As an Affirmative Action Employer, Barnes & Noble hires qualified people and is committed to diversity in the workplace.
- Provides equal employment opportunity for all.
- All employment practices and decisions will be conducted without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition, genetic information, gender, gender identity, gender expression, hairstyle, height and/or weight, pregnancy, childbirth and related medical conditions, reproductive health decisions, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
- Reasonable accommodation is available to apply for a job or to perform a job.