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About the Role
Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents.
Responsibilities
- Processes and maintains accurate records of all real estate transactions.
- Reports information to the Office Manager and the Accounting Department.
- Collects, types, and processes advertisements for newspapers and television.
- Orders installation and removal of signs, and maintains office sign inventory.
- Maintains the Lock Box inventory and logs.
- Performs general secretarial duties, including typing and filing.
- Processes checks for funds involved in real estate transactions.
- Processes documents for new agents, including dues, board fees, and applications.
- Updates real estate transaction data into the computer system.
- Answers telephone and greets visitors.
- Requests machine repairs and orders office supplies.
- Maintains the office in a neat, orderly, and attractive manner.
- Processes earnest money and commission check deposits.
- Coordinates and processes files in conjunction with the TC team.
Requirements
- Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors, and co-workers.
- Ability to communicate professionally in oral and written fashion.
- Must possess strong clerical, statistical, and administrative skills.
- Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
- Must be able to type with accuracy.
- Prior experience in an office administrative role is preferred.
- Knowledge of basic accounting, bookkeeping, and computer skills required.
- Ability to work independently on confidential material.
- Must possess good judgment and problem-solving skills.
- Ability to maintain skills required through training offered by the company or outside sources.
Skills
- Customer service
- Professional communication (oral and written)
- Clerical skills
- Statistical skills
- Administrative skills
- Computer proficiency (Word, Excel, Power Point, Publisher, Outlook)
- Typing accuracy
- Basic accounting
- Bookkeeping
- Problem-solving
Experience Level
- Prior experience in an office administrative role is preferred.
Education Level
- High school diploma required
- Business school education desirable
Salary/Compensations
- $19-$21 per hour
About the Company
- HowardHanna.com
- Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
- The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.
Equal Opportunity
- Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
- The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.