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About the Role

The Executive Assistant will support several Executive Leaders in the Law Department and be involved in project work. The role requires attention to detail, excellent interpersonal skills, a strong work ethic, and the ability to proactively anticipate and manage executive needs. The successful candidate will exercise considerable discretion, maintain confidentiality, and possess strong organizational skills to support daily tasks and deadlines. This role offers the opportunity to work closely with senior leadership and contribute to the organization's success.

Responsibilities

Provide proactive executive administrative support, ensuring excellent service and professionalism.
Demonstrate problem-solving abilities and propose solutions.
Exhibit excellent judgment, integrity, confidentiality, discretion, and diplomacy when handling sensitive information.
Coordinate all travel arrangements and process reimbursable expenses.
Proactively manage calendars, schedule meetings, arrange logistics, and resolve conflicts.
Interact with internal and external executives and assistants, responding to requests with urgency.
Prioritize and manage workflow to meet deadlines and adapt to changing priorities.
Address or resolve issues within your accountability and keep leadership informed.
Collaborate with the sourcing team and others to initiate purchase orders and manage vendor payments.
Prepare correspondence, reports, presentations, and other materials by deadlines.
Assist with special projects and perform additional assignments as needed.
Provide backup support to the Chief Legal Officer as directed by the Chief Legal Officer’s Executive Assistant.

Requirements

Bachelor’s degree in business administration, a related field, or equivalent experience.
5+ years of experience as an Executive Assistant, preferably supporting senior executives.
Organizationally savvy with the ability to read sensitive situations and respond effectively.
Strong knowledge of audio-visual setup (e.g., video conferencing) and ability to collaborate with the AV team.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail.
Ability to multitask and manage competing priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in project management and event coordination.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.
Flexibility to work outside of regular business hours when needed.
Must be legally authorized to work in the United States without the need for employer sponsorship.

Skills

Attention to detail
Interpersonal skills
Work ethic
Discretion
Confidentiality
Judgment
Integrity
Diplomacy
Organizational skills
Problem-solving
Communication skills (written and verbal)
Multitasking
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Project management
Event coordination
Teamwork
Flexibility

Location

Hudson Yards, New York

Work Type

Hybrid (3 days in office, 2 days WFH)

Experience Level

5+ years of experience as an Executive Assistant

Education Level

Bachelor’s degree in business administration, related field, or relevant experiences

Salary/Compensations

$81,580.00 - $122,365.00

Benefits

Support and flexibility to achieve professional and personal goals
Skill-building opportunities
Leadership development opportunities
Philanthropic opportunities
Contemporary, supportive, flexible, and inclusive benefits and resources

About the Company

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues.
Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship.
Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B).
As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening.
All hiring decisions will be made by Guardian colleagues.
If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to MyHR@glic.com, making sure to provide your name and job requisition identification number.