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About the Role
BEW-Projekte develops and realizes all new construction projects for electricity and/or heat generation plants, projects for lifespan-extending measures of existing plants, and dismantling projects. The Realization department bundles a variety of support functions for projects in the areas of contract management and scheduling, project support - administration and controlling, and construction and commissioning. We are looking for additional support for the Project Support department, which currently has 40 colleagues.
Responsibilities
- Serve as a central organizational point of contact at the project site, supporting program and project organization in the quick and pragmatic clarification of site-specific concerns.
- Assist in organizing project events, meetings, and workshops, and monitor training and instruction for the power plant site.
- Ensure that necessary resources, workstations, and project rooms at the power plant site are accessible, functional, and available, coordinating necessary measures as needed.
- Coordinate site-specific services and support with office equipment, cleaning, repairs, IT and communication infrastructure, and general functionality of the project site.
- Support the onboarding of new employees and the project introduction of external project participants, coordinating the provision of workstations, resources, access authorizations, and other site-specific requirements.
- Monitor site-specific measures and outstanding items, and assist in tracking deliveries, deadlines, defects, and required remaining services.
- Support project managers with secretarial, organizational, and administrative tasks, and take on additional administrative tasks for the program as needed.
- Participate in processing commercial settlement processes for the project site, such as procurement and ordering processes, goods receipts, and invoice processing.
Requirements
- Completed vocational training in an administrative or commercial profession.
- Several years of experience in an assistant role.
- Knowledge of administrative tasks and experience working in a dynamic work environment.
- Strong communication skills and a high degree of initiative.
- Organized and structured work style.
- Familiarity with common Microsoft Office applications (Outlook, Excel, SharePoint, etc.).
- Prior knowledge of SAP is advantageous.
- Fluent German language skills at least at C1 level are a must.
- Regular presence of approximately 4 days per week at the project site is required.
- Approximately 70 percent of the requirements are sufficient for application.
Skills
- Administrative tasks
- Commercial tasks
- Contract management
- Scheduling
- Project support
- Administration
- Controlling
- Construction
- Commissioning
- Organizational skills
- Communication skills
- Initiative
- Structured work style
- Microsoft Office Suite
- SAP (advantageous)
Location
- Berlin-Charlottenburg
Work Type
- Temporary employment until June 30, 2030
- On-site presence required (approx. 4 days/week)
Experience Level
- Several years of experience in an assistant role
Education Level
- Completed vocational training in an administrative or commercial profession
Salary/Compensations
- 13 monthly salaries for tariff employees and additional compensation components
Benefits
- Flexible work schedule (37-hour week, part-time options, flexible working hours, time tracking, mobile working)
- 30 days of vacation
- Days off on December 24th and 31st
- Leave of absence options
- Support for individual development (free training, support for further education)
- Public transport company ticket or Deutschlandticket (50% employer subsidy)
- Various health offers (Urban Sports Club membership, PME Family Service)
About the Company
- BEW Berliner Energie und Wärme GmbH provides electricity and heat to its customers.
- Their district heating network is the largest in Western Europe with over 2,000 kilometers.
- They supply heat to approximately one-third of Berlin's apartments.
- With the expertise of around 2,400 employees, they cover the entire value chain of district heating, from generation to network operation, expansion, and sales.
- They are working intensively towards phasing out coal by 2030 and achieving climate-neutral heat generation from 2045.
- To achieve this goal, they are gradually increasing the share of renewable energies and unavoidable waste heat in their district heating system.
- This expansion requires a fundamental transformation of many of their sites and facilities.
Equal Opportunity
- Applications from people of any age, gender identity, sexual orientation, and ethnic-cultural background are welcome.
- Equal opportunity and the professional advancement of women are a particular concern.
- Applications from women are explicitly encouraged.
- People with severe disabilities are given special consideration with equal qualifications.
- A pre-employment screening is part of the recruitment process.