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About the Role

The Administrative Specialist provides essential administrative, clerical, and receptionist support to local offices, ensuring efficient operations and serving as the first point of contact for customers. This role involves managing routine office duties, data entry, and assisting with billing.

Responsibilities

Organize and prioritize large volumes of information and phone calls.
Sort and distribute all incoming mail, opening mail for the General Manager.
Respond to regularly occurring requests for information.
Answer phones as receptionist, taking messages, and fielding/answering all routine and non-routine questions.
Provide administrative assistant support, including filing, typing, and designing general correspondence.
Order office supplies as needed.
Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
Generate various reports, including monthly and annual expenses, and tracking reports.
Order Logo plates.
Assist with collections, including calling clients and sending letters.
Process accounts payable and expense reports.

Requirements

Strong command of the English language.
Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
High level of interpersonal skills to handle sensitive and confidential situations.
Demonstrate poise, tact, and diplomacy.
Some analytical ability required to gather and summarize data for reports, find solutions to administrative problems, and prioritize work.
Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Strong work ethic, taking pride in professionalism, responsibility, and proactivity.
Working knowledge of office administrative procedures and standard office equipment.
Ability to handle confidential and non-routine information and explain policies when necessary.

Skills

Microsoft Office Suite
Access
Excel
Interpersonal skills
Analytical ability
Attention to detail
Professionalism
Responsibility
Proactivity
Office administrative procedures
Standard office equipment operation

Location

Austin, TX

Work Type

Full-time
Onsite

Experience Level

Minimum of 6 months of office experience required
2 years computer software use in an office setting preferred

Education Level

Associates degree preferred
Business school certification preferred
Some college preferred

Salary/Compensations

$22/ hour

Benefits

Monday - Friday, 8:00 am - 5:00 pm work schedule
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays
Comprehensive 30-day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs
Multiple medical plan options
Health savings account
Hospital, Critical Illness, and Accident coverage
Short & long-term disability
Paid parental leave
Employee Stock Purchase Plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in wellness program

About the Company

The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988.
Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.
Lamar Advertising is one of the largest outdoor advertising companies in the world.
Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition.
Lamar lives by the Golden Rule and operates with honesty and integrity.
Lamar is open with employees, transparent with customers, and loyal to communities.
Lamar has been in business for over 100 years, staying true to its mission and values.
Each Lamar office has its own culture and family atmosphere, connecting employees both locally and nationally.
Lamar is a certified Great Place to Work.
Lamar Advertising has been named a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

Equal Opportunity

Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.