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About the Role
Provide comprehensive administrative support to the Head of US Cyber Risks and other key team members, acting as a proactive 'gatekeeper' and ambassador for the team.
Responsibilities
- Provide complete and accurate administrative service to key stakeholders.
- Anticipate stakeholder needs and proactively resolve issues.
- Manage calendars and schedule meetings.
- Act as a gatekeeper for meeting requests, ensuring adequate time allocation.
- Coordinate travel arrangements, including booking flights, accommodation, and itineraries.
- Process expense reports.
- Attend meetings and team briefings.
- Capture and distribute meeting minutes and action items.
- Follow up on agreed action items from meetings.
- Collate and format papers and reports for meetings.
- Plan and manage events and Away Days.
- Arrange internal/external meetings and book venues, including refreshments.
- Collate information and produce PowerPoint presentations.
- Act as an ambassador for the Head of US Cyber Risks.
- Schedule meetings and assist with expenses for key stakeholder's direct reports.
- Participate in cross-team and intra-team projects as required.
- Undertake any other reasonable duties or ad hoc reports as requested.
Requirements
- Minimum of 3 years previous administrative experience in a corporate environment.
- Experience arranging complex travel plans and itineraries.
- Experience in event planning.
- Experience taking meeting minutes and distributing notes.
- Ability to manage time, meet deadlines, and prioritize.
- Excellent understanding of organizational processes.
Skills
- Excellent communication skills, both verbal and written.
- Detail-oriented.
- Advanced in all Microsoft Office programs.
- Motivational skills.
- Team worker.
- Able to work on own initiative.
- Proactive.
- Concern for quality.
- Information seeking.
- Customer focus.
- Team working.
- Initiative.
- Problem solving.
- Time management.
- Relationship building.
Location
- US
Work Type
- Flexible working policy
Experience Level
- Minimum of 3 years previous administrative experience
Education Level
- Bachelor’s degree desirable
- Professional administrative support qualifications desirable
Salary/Compensations
- $75,000 - $85,000 per year plus discretionary annual bonus
Benefits
- Attractive base compensation and discretionary performance related bonus
- Competitively priced medical, dental and vision insurance
- Company paid life, and short- and long-term disability insurance
- 401(k) plan with 5% company match and immediate vesting
- 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year
- Ability to flex religious bank holidays
- Up to $700 reimbursement for home office setup
- Free in-office lunch
- Travel reimbursement for travel to office
- Monthly lifestyle allowance
- Up to 26 weeks of fully paid parental leave
- Up to 2.5 days paid annually for volunteering
About the Company
- Beazley is committed to doing the right thing.
- Adhere to Beazley’s core values and behaviors: bold, striving for better, and doing the right thing.
- Contribute to an internal environment of teamwork and promote a positive brand image.
- Comply with Beazley procedures, policies, and regulations.
- Display business ethics that uphold the interests of all customers.
- Ensure all interactions with customers are focused on delivering a fair outcome.
Equal Opportunity
- We are an equal opportunities employer.
- We will make reasonable adjustments to our selection process for candidates that indicate that, owing to disability, our arrangements might otherwise disadvantage them.
- If you have a disability which you believe may affect your performance in selection, please advise us and we’ll make reasonable adjustments to our processes for you.