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About the Role
As the Executive Assistant to the CEO, you will provide professional, proactive, and confidential day-to-day support. You will liaise with internal and external stakeholders and be an integral part of the executive leadership support team. The ideal candidate will have extensive experience in administrative support and coordination at an executive level, acting autonomously and using initiative to prioritize workload with changing needs.
Responsibilities
- Proactively manage complex, fast-moving executive diaries, balancing competing priorities and anticipating conflicts.
- Coordinate internal and external meetings locally and globally across multiple time zones.
- Research, prepare, and collate briefing packs, agendas, and supporting documents for executives.
- Follow up on action items from meetings.
- Draft, write, and edit a wide range of materials, including emails, internal features, speech notes, memos, presentations, and newsletter copy.
- Monitor and manage executive inboxes, prioritizing correspondence and responding on their behalf.
- Organize listening sessions, offsite meetings, conferences, and leadership events.
- Support the C-Suite and other company directors on projects, particularly in People & Development and Finance.
- Track project deliverables against agreed deadlines and flag risks.
- Keep stakeholders regularly updated on project progress.
- Organize all international and domestic travel, including flights, accommodation, ground transport, itineraries, and visa requirements.
- Manage the team travel budget, ensuring cost-effective bookings and accurate reporting.
- Build and maintain strong relationships with key internal stakeholders.
- Act as a trusted point of contact and represent the executive office professionally.
- Process executive expenses accurately and promptly.
- Handle personal work requests with care and discretion.
- Use AI tools confidently and responsibly to enhance efficiency.
- Manage personal and private diaries.
- Carry out ad hoc personal errands and duties with complete discretion.
Requirements
- 10+ years' experience as an Executive Assistant.
- Strong background in diary, inbox, and international travel management.
- Proven experience supporting senior executives on an international level.
- Relentless attention to detail and exceptionally high standards.
- Incredibly organized, with the ability to juggle multiple priorities under pressure and adapt quickly to change.
- A track record of delivering projects and events on time and to budget.
- Strong written and verbal communication skills.
- Confidence to engage at all levels of the business.
- Digitally savvy, with a strong understanding of current best practices and a willingness to embrace new technology.
- Proficient in the use of AI tools (such as Microsoft Copilot, ChatGPT or Claude) to enhance productivity.
- Good understanding of how to use AI tools responsibly, including protecting confidential and personal data.
- Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
- Proactive and driven to deliver, with a solutions-focused, can-do attitude.
- Highly discreet and experienced in handling highly confidential matters and working with high-profile individuals.
Skills
- Diary management
- Inbox management
- International travel management
- Communication skills
- Interpersonal skills
- Organizational skills
- AI tools proficiency
- Microsoft Office proficiency
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Project support
- Event planning
- Budget management
- Stakeholder management
- Executive administration
Experience Level
- 10+ years' experience
Benefits
- Competitive compensation packages
- Global benefits and perks
- Training to develop technical and managerial skills
- Discounts at Soho House globally, as well as Soho Home and Cowshed
- Soho House Membership
- Enhanced Pension Scheme
- Private Health and Dental Care
- Cycle to Work Scheme/Season Ticket Loan
- 3 days paid a year to support a charity of your choice
- Cookhouse & House Tonic programmes (food and drink trainings, events, and opportunities)
- Team Events (fitness sessions, cinema screenings, art classes)
About the Company
- Soho House offers competitive compensation packages that feature global benefits and perks.