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About the Role
The Admin Assistant (AA) provides administrative support, including office management, scheduling, event planning, report generation, and expense reporting. This role is central to ensuring smooth day-to-day operations, supporting the local team, liaising with vendors, and maintaining an organized work environment. The AA must be detail-oriented, resourceful, and professional, handling multiple priorities with discretion.
Responsibilities
- Provide comprehensive administrative support to the local Emerald Clinical Trials team.
- Maintain a clean, organized, and safe office environment, including managing office stationery supplies.
- Liaise with company vendors to manage services, resolve queries, and maintain vendor relationships.
- Assist with onboarding and offboarding employees, ensuring a smooth transition process.
- Coordinate with and support the IT team on equipment-related requests.
- Assist with a range of finance-related tasks to ensure timely and accurate processing of payments, finance reconciliations, preparation of invoices, support bank payments in collaboration with regional finance.
- Update and maintain the annual company calendar and organize company events and Business Development (BD) activities.
- Assist with Legal and Quality Assurance (QA) activities as required.
- Organize storage spaces, locate and retrieve documents, and maintain proper records.
- Perform other ad hoc administrative duties as assigned by the local or regional leadership team.
- Support employees in group insurance enrolment and manage system update.
- Attend staff meetings as scheduled.
- Conducts all assigned tasks and adheres to company SOPs/guidelines and other regulatory guidelines.
- Perform other job functions or tasks as needed.
Requirements
- Proven experience as an administrative assistant or in a similar role
- Experience supporting multiple stakeholders or departments
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Ability to work independently and handle confidential information
- Professional demeanor and strong interpersonal skills
Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
Location
- Office (2-3 days a week)
Work Type
- 0.5FTE
- 19 hours per week
- Hybrid
Benefits
- Competitive Compensation
- Career Growth
- Employee Wellbeing
- Global Opportunities
About the Company
- Emerald Clinical Trials is a global, full-service Contract Research Organization (CRO) with a heritage in the Asia-Pacific region.
- Dedicated to advancing clinical research through scientific expertise and operational excellence.
- Supports biopharmaceutical, medical device, and diagnostic customers across all trial phases.
- Therapeutic expertise spans renal, cardiometabolic, and oncology.
- Combines global reach with local knowledge, working closely with local communities to ensure diverse patient recruitment.
- Prioritizes people to deliver better engagement, more accurate data, and faster results.
Equal Opportunity
- We are an equal-opportunity employer and encourage applications from all qualified candidates.