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About the Role
Rare opportunity to join the State Insurance Regulatory Authority (SIRA) as Executive Assistant to the Chief Executive. This role combines exceptional executive and administrative support, playing a key role in supporting strategic priorities, coordinating complex activities, and delivering high-quality outcomes. You will be proactive, organised, calm under pressure, and comfortable taking initiative before being asked, bringing structure, pace, and judgement to a confidential executive environment.
Responsibilities
- Act as a key point of contact for the Chief Executive, assess and prioritise requests, initiate action and escalate urgent or sensitive matters appropriately.
- Manage the Chief Executive’s complex diary and forward schedule, correspondence, records, travel and engagements to optimise the use of their time.
- Coordinate meeting logistics, agendas, papers and briefings, and monitor actions and follow-up.
- Prepare, coordinate and review high-level correspondence, submissions, briefing notes and other communications, ensuring accuracy, quality and confidentiality.
- Research, collate and coordinate information, reports and advice on complex policy and operational matters to support informed decision-decision making.
- Liaise with senior executives, ministerial and departmental offices, and key internal and external stakeholders on behalf of the Chief Executive.
- Maintain and improve administrative practices, systems and records that support the effective operation of the Office of the Chief Executive.
Requirements
- Demonstrated experience supporting a senior executive across complex and sensitive matters in a fast-paced environment.
- Strong organisational, planning and prioritisation skills, with the ability to manage competing deadlines and follow matters through to completion.
- Sound judgement, integrity and discretion when handling confidential information and responding to sensitive issues.
- Strong written and verbal communication skills, including experience preparing clear, accurate and well-structured executive correspondence and briefings.
- Ability to anticipate needs, work independently, remain composed and respond flexibly to changing priorities.
- Ability to build effective relationships with senior internal and external stakeholders and provide responsive, service-focused support.
- Proficiency in Microsoft 365 and records and information management systems; experience using eApprovals and TRIM would be advantageous.
- Be NSW residents or in the process of relocating to NSW.
- Hold appropriate working rights for the type of employment offered.
Skills
- Microsoft 365
- Records and information management systems
- eApprovals
- TRIM
Location
- Sydney
- Gosford
Work Type
- Ongoing
- Full-time
Experience Level
- Grade DCS Clerk 7/8
- Senior executive support
Salary/Compensations
- $116,981 - $129,492 + Super and Leave Loading
Benefits
- Genuine flexible working arrangements that support work-life balance.
- State-of-the-art offices designed for innovation and connection.
- Wide range of wellbeing programs and resources to support mental, physical, and emotional health.
- Excellent professional development and learning opportunities.
About the Company
- The State Insurance Regulatory Authority (SIRA) regulates the workers compensation, motor accidents compulsory third party and home building compensation schemes in NSW. SIRA works to ensure these schemes are fair, effective and sustainable, and deliver better outcomes for the people and businesses who rely on them.
- The Department of Customer Service (DCS) focuses on delivering excellent customer service, digital transformation, and regulatory reform to improve government services across NSW.
Equal Opportunity
- Belong in our diverse and inclusive workplace.
- We provide adjustments to the recruitment process for candidates, including individuals with disability.