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About the Role
The House Director is responsible for the overall business operations of the Beta Eta Chapter House, including day-to-day maintenance, cleanliness, food service, and safety/security for up to 55 live-in members and over 250 total members.
Responsibilities
- Ensures a safe and productive environment for collegians and staff.
- Responds appropriately during all emergency situations by contacting appropriate parties.
- Creates a strategy for the long-term care and upkeep of the facility for the House Corporation Board.
- Obtains several detailed estimates for all work to be completed on the House.
- Keeps accurate records of maintenance repairs, including roof, HVAC, security system, sprinkler system, plumbing, and electrical.
- Communicates house maintenance issues to the House Corporation Board and coordinates routine maintenance in a timely manner.
- Manages minor repairs within the agreed amount.
- Notifies House Corporation Board of major repairs exceeding the agreed amount with estimates.
- Reports immediately to the House Corporation Board all hazards and damages requiring insurance claims.
- Stays within the given budget for ad hoc expenses, reconciles receipts and purchase orders, and reviews/submits for payment.
- Purchases kitchen, cleaning, and other necessary supplies while maintaining inventory.
- Collaborates with the Chef and collegians to plan nutritious meals within the budget.
- Manages multiple preferred service providers to resolve issues while staying within budget.
- Remains with all visitors at all times, including service providers.
- Keeps the House Corporation informed of any inspections by insurance adjusters, fire department, government agencies, or others concerned with the maintenance, security, and safety of the House.
- Assists the Director of House Management with required fire drills and other required inspections, specifically seeking out any damage to the House.
- Communicates regularly any unusual trends, activities, and/or problems with the chapter to the Chapter Advisor (ATC).
- Meets regularly with the House Manager and attends meetings with chapter members and/or boards as necessary.
- Opens and closes the House before and after each break in conjunction with the university academic schedule.
- Reviews and processes invoices timely per Accounts Payable guidelines.
- Uploads receipts, provides an expense description, and assigns G/L account numbers timely on the Fraternity Housing Corporation credit provider website.
- Must reside in the chapter house each night the collegians are in residence.
- Adheres to university, House Corporation Board, Office of Housing, and chapter policies and rules.