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About the Role
The Administrative Assistant is responsible for a wide range of tasks essential to the smooth running of the Child Care Center. This role involves bookkeeping, clerical work, family communication, staff training, and opening/closing the school, while also splitting time between administrative duties and assisting in classrooms.
Responsibilities
- Ensure the school operates in accordance with company and state licensing standards.
- Manage staff schedule and time off requests.
- Check child attendance and classroom ratios.
- Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
- Create and maintain all children and staff files.
- Receive, process, and follow up on monthly enrollments for billing.
- Run reports and maintain staff and children files.
- Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve.
- Greet new and existing families, prepare welcome packets, and assist with tours.
- Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.
Requirements
- Must be at least 21 years of age.
- High School Diploma or equivalent.
- Must have at least 1 year of experience working in a licensed childcare facility.
- Must meet state requirements for education and our center/school requirements.
- Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.
Skills
- Bookkeeping
- Accounting procedures
- Record maintenance
- Family communication
- Staff training
- Clerical work
Experience Level
- 1 year of experience working in a licensed childcare facility
Education Level
- High School Diploma or equivalent
- CDA or Associate degree preferred