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About the Role
Summit Golf Brands is seeking a full-time Executive Assistant & Office Manager to manage daily schedules and support for the CEO, President, and Creative Director, while also overseeing office operations and administrative duties for effectiveness and efficiency. The ideal candidate is an energetic professional experienced in handling diverse administrative and executive support tasks, capable of working independently, communicating effectively, and solving problems with keen attention to detail.
Responsibilities
- Coordinate and plan all Domestic & International travel, including booking private car transportation.
- Optimize Outlook Calendar for CEO, President, and Creative Director, ensuring alignment with major company initiatives and providing daily meeting reminders.
- Submit Weekly Expense Reports for the C-Suite Executive Team.
- Prepare, compose, and type letters, memos, emails, and presentations for the C-Suite Executive Team.
- Serve as the liaison between the Executive Team and Sales, Marketing, and Design Teams on various projects and communication.
- Screen and direct calls, mail, and other communication to the appropriate person within the organization.
- Manage all operations of the New York Headquarter Office and Showroom.
- Maintain organization, office supplies, and inventory levels.
- Maintain a stock supply of promo goods by brand/gender.
- Ensure the showroom is organized and in top condition daily.
- Manage all service requests and follow up with building management.
- Coordinate and manage logistics for bi-annual seasonal showroom flips, leading cross-department communication to ensure deliverable schedules are upheld.
- Maintain the operations of the NY Showroom, including Outlook calendar management for key client meetings.
- Communicate all Showroom appointments with the Leadership Team weekly.
- Manage all cross-department communication for holidays, office announcements, office events, and corporate lunches.
- Partner with HR, IT, and Managers on candidate and new hire requests.
- Coordinate onsite catering needs for key client showroom meetings and events.
- Engage with clients visiting the New York Headquarters for Showroom and Executive Meetings.
- Coordinate all planning and logistics of Executive Leadership Offsite Meetings.
- Coordinate all planning and logistics for Company Office Events, including the Annual Christmas Party, identifying venues, vendors, and activities within budget.
- Coordinate event logistics and services, including technology, food, drinks, transportation, and lodging.
- Outline the scope of events, including time, date, location, and budget, for leadership presentation.
- Negotiate and manage vendor contracts that align with event budget and goals.
- Manage the setup, teardown, and cleanup of events.
Requirements
- Previous experience as an office manager, executive assistant to c-suite executives, or similar position.
- Positive professional demeanor.
- Excellent communication skills for both internal and client-facing interactions.
- Strong work ethic and self-motivated.
- Solutions-oriented mindset.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Detail-oriented, extremely well organized with strong time management skills.
- Ability to multi-task, prioritize, and meet stated deadlines.
- Ability to maintain confidentiality and handle information with discretion.
- Strong communication skills to ensure realistic expectations.
- Creative and original thinker.
- Ability to manage own time and keep others on schedule.
- Ability to budget appropriately and process payments.
Skills
- Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Communication
- Time Management
- Organization
- Attention to Detail
- Problem-Solving
- Multi-tasking
- Prioritization
- Confidentiality
- Budgeting
- Event Planning
- Travel Coordination
- Calendar Management
Location
- New York Headquarters Office
Work Type
- Full-time
Experience Level
- Executive Assistant
- Office Manager
About the Company
- Summit Golf Brands is a leading manufacturer of high-end golf apparel and sportswear.
- Our portfolio of brands includes B. Draddy, Zero Restriction, and Fairway & Greene.
- Our wholesale distribution network extends across 25 countries and encompasses over 3,500 golf clubs and resorts worldwide.