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About the Role
Brookfield Infrastructure Group is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders. This role involves managing complex calendars, coordinating travel, preparing presentations, facilitating meetings, and processing expenses and invoices in a fast-paced, dynamic environment.
Responsibilities
- Provide executive administrative support to multiple senior leaders at the AVP level and above.
- Manage calendars in Outlook, coordinating complex meetings with internal and external executives and assistants globally across different time zones.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation, and updating calendar details.
- Create and modify PowerPoint presentations, including formatting charts, graphs, and images.
- Anticipate team needs and proactively bring together resources to support upcoming travel and corporate events.
- Facilitate meetings (virtual & onsite), prepare minutes, agendas, follow-up, and quarterly reporting.
- Assist with planning and coordinating internal team events, including venue bookings, catering, and other logistics.
- Respond promptly and accurately to requests from internal and external individuals.
- Serve as the point of contact for in-house meetings, greeting guests professionally and courteously.
- Process expenses using Concur for team members monthly in a timely manner.
- Assist with processing and tracking invoices, coordinating approvals, and ensuring timely payments.
- Handle additional administrative tasks such as mail, copying, and binding.
- Handle confidential information with the utmost discretion.
Requirements
- A minimum of three (3) years’ experience as an Executive Assistant.
- Completed University Degree.
- Highly proficient in MS Office (Word and Excel).
- Experience creating and updating PowerPoint presentations.
- Extremely organized, able to manage multiple priorities and work comfortably and efficiently in a fast-paced, corporate environment.
- Personable, high EQ, and knows when to jump in and work as a team.
- Exceptional professional decorum with the ability to interact and communicate with individuals at all levels, both internally and externally.
- Team player and collaborative, able to work well with other EAs to support changing business needs.
- Fast and accurate typing skills.
Skills
- MS Office (Word, Excel, PowerPoint)
- Outlook Calendar Management
- Concur Expense Processing
- Travel Coordination
- Meeting Facilitation
- Minute Taking
- Invoice Processing
- Event Planning
Location
- Brookfield Place - 181 Bay Street
Work Type
- Onsite
Experience Level
- Minimum 3 years as an Executive Assistant
Education Level
- University Degree
Salary/Compensations
- $80k - $100k
About the Company
- Brookfield Infrastructure Group is one of the world’s largest infrastructure investors, owning and operating critical assets across the transport, utilities, energy, and data infrastructure sectors.
- The Group operates and manages approximately $262 billion of assets owned through its private funds and publicly listed entity, Brookfield Infrastructure Partners.
- Our portfolio of assets facilitate the movement and storage of energy, water, freight, passengers and data, and are located in North and South America, Europe and the Asia Pacific regions.
- Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined.
- Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Equal Opportunity
- Brookfield is committed to maintaining a Positive Work Environment that is safe, respectful; our shared success depends on it.
- We do not tolerate workplace discrimination, violence or harassment.
- We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law.
- Applicant information is collected and handled in accordance with our Applicant Privacy Notice.
- As part of this commitment, we provide barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and applicable human rights legislation.
- If you require a Human Rights Code-protected accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.