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About the Role
Luzern Risk is seeking an experienced Executive Assistant to partner with and support our Chief Executive Officer and leadership team. The primary responsibilities of this role are focused on optimizing the CEO's time, keeping our New York office running smoothly, and building a culture people want to be part of. This is a hands-on role for someone who thrives on variety, takes initiative, and executes with care.
Responsibilities
- Manage calendars and to-do lists for the CEO and other leaders, protect focus time, and proactively address logistical and administrative needs.
- Plan and book domestic and international travel, including complex multi-city trips, client visits, and conferences.
- Serve as a point of contact and gatekeeper for the CEO, screening and directing communications.
- Organize meetings, including agendas and materials, and ensure follow-through on action items.
- Keep the NYC office running smoothly, including snacks and supplies, vendor relationships, and facilities.
- Plan team events, offsites, celebrations, and all-hands meetings.
- Schedule interviews, coordinate candidate visits, and help ensure every candidate has a polished, welcoming experience.
- Scale impact by automating repeated workflows and documenting business processes.
Requirements
- 3+ years of experience as an executive assistant, including direct support of a C-level executive.
- Experience managing complex calendars and booking travel.
- Excellent organizational, time-management, and problem-solving skills.
- Clear verbal and written communication abilities; strong attention to detail.
- Discretion in handling confidential information.
- Demonstrated ability to take initiative, anticipate needs, and work independently.
- Comfortable with a role that shifts as the company grows, and ability to adapt quickly when priorities move.
- Solutions-oriented mindset with the ability to think on your feet and demonstrate personal accountability.
Skills
- Calendar management
- Travel booking
- Communication
- Organizational skills
- Time management
- Problem-solving
- Attention to detail
- Discretion
- Initiative
- Adaptability
- Solutions-oriented mindset
- Personal accountability
Location
- New York City
Work Type
- Hybrid
Experience Level
- 3+ years of experience
About the Company
- Luzern Risk is transforming risk into a strategic asset.
- We are building a platform to revolutionize the captive management industry, providing our clients with the technology and expertise to take control of their risk financing.
- We are a team of passionate, driven individuals excited to solve hard problems, build an industry-defining company, and create a best-in-class experience for our clients.