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About the Role

Holy Family Catholic School is seeking a Part-Time Admissions Assistant to provide administrative support to the Director of Admissions, fulfilling the school's mission and upholding Gospel values.

Responsibilities

Supports and upholds the philosophy of Catholic education and the mission of the school.
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese.
Creates new applicant files for admissions review and monitors incoming documents.
Prepares Sign-Up Genius for new student testing and mails results to parents.
Works with parents to schedule new student testing and mails results.
Reviews online applications, edits for proper format, updates checklists, prints applications, and imports into Ren Web.
Assists in the review, final processing, and importing of online enrollment packets into Ren Web.
Maintains the accuracy of the student/family database in Ren Web.
Creates permanent and medical files for new students upon enrollment and communicates with parents.
Separates special education testing and psychological exams and provides them to the Learning Support Coordinator.
Supports parish communications as needed.
Creates parish lists and distributes them.
Makes copies of Student Information Sheets for teachers, school office, and school nurse.
Responds to record requests from schools throughout the year.
Manages student files during the school year by adding photography permission, testing documents, and Life Touch photos.
Archives permanent records at the end of the year and moves files forward to the next school year.
Assists in the review, assembly, and distribution of materials for prospective and new families.
Assists with the coordination of admission events, including setting up signs, making folders, and nametags.
Meets staff development guidelines.
Demonstrates professionalism in conduct, demeanor, and work habits.
Maintains a work schedule that maximizes availability.
Collaborates with others to enhance the work environment.
Communicates effectively with others and responds to messages in a timely manner.
Conferences with others upon request and responds to messages in a timely manner.
Attends and participates in faculty meetings, professional organizations, and community events as needed.

Requirements

High School Diploma
Valid Texas driver's license
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Bookkeeping experience
Database experience

Work Type

Part-Time

Education Level

High School Diploma

About the Company

Holy Family Catholic School is canonically obedient to the Bishop and assists him in fulfilling his ministry and canonical obligations.
The school leaders employ suitable, chosen collaborators, sharing with them Christ’s mission and entrusting to them various responsibilities.
Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description.
The employee in this position is closely connected to and assists School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.
All employees of the school are engaged in ministry and closely tied to the principal in the exercise of the principal’s ministry and obligations to the school.
The school is an at-will employer.
Will be exposed to religious ceremonies, conduct, and speech including Christian prayer and Catholic liturgical celebrations.
Staff meetings and other functions may open and close with Christian prayer.
All buildings and vehicles owned by the school are tobacco free.
Texas is an “at-will” employment state.
Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

Equal Opportunity

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.